Public Organization Job Vacancy For Senior Administrative Officer

A reputable public organization invites applications fromsuitably qualified Ghanaians to fill the job vacancy as Senior Administrative Officer.

Position: Senior Administrative Officer 

Reports directly to: The Registrar

Supervises: Junior staff 

Purpose: Responsible for the smooth and efficient running of the Administrative function Of the organisation, implementing administrative systems and support. 

DUTIES:

Administrative Duties:

• Develop systems and procedures for the efficient and effective delivery of general administrative services (i.e. Estates and Transport, logistics and support services etc.)
• Direct and control general administrative and Office managerial tasks.
• Direct and control the maintenance of all organisation's assets and ensure that all vehicles are comprehensively insured and roadworthy.
• Liaise with all departments to ensure that general administrative and procurement requirements are met as much as practicable.
• Prepare annual budgets for general services including logistics and Support services of the organisation.

Human Resource Duties:

• Provide support in developing a human resource plan in order to provide the requisite skill levels and mix of employees to meet the organisation's objectives.
• Manage the organisation's induction and orientation programmes including apprenticeship and/or attachment programmes.
• Administer the staff welfare, compensation and benefits scheme.
• Provide support to Departments in administering and interpretation of the Staff
• Conditions of Services and HR policies.
• Maintain a comprehensive, accurate and up-to-date HR Information System and documentation to support decision making.
• Keep all personal and correspondence files.
• Management of the new pension scheme for employees.
• Coordinate the employee performance appraisal processes and the development of career development plans.

Supervisory Duties:

• Supervise immediate subordinates to ensure that schedule. quality and other set standards are adhered to.
• Administer Conditions of Service and handle staff welfare matters of the Section.
• Appraise performance of immediate subordinates.

General Duties (i.e. managerial, administrative or other):

• Provide HRM input into the preparation of the corporate annual reports.
• Any other job-related duty assigned by superior from time to time.

QUALIFICATION

• A minimum of a First Degree in Social Sciences or its equivalent,
• Professional qualification in HR/Administration or related field.

WORK EXPERIENCE:

A minimum of three (3) years relevant post-qualification experience in administrative or related field

Other Competencies :

• Knowledge of modern Office procedures and processes
• Knowledge and use of Microsoft Office suite (Excel, Word, PowerPoint and Access)
• Knowledge of Labour ACt 651
• Knowledge of organisation, operating procedures and practices of the human resouce/administration department.
  
• Good analytical and problem-solving skills.
  
• Good report writinq skills.
  
• Good presentation skills.
  
• Networking skills.
  
• Must be computer literate - conversant with basic Word and Excel.

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