Amasha Partners Limited Administrative/Secretarial Jobs in Accra
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Role Overview
- Supporting company leadership and supervising administrative department activities for staff members.
- Greeting office visitors and directing them to the appropriate parties.
- Handling basic office tasks, such as filing, delivering mail, answering emails and phone calls, and data entry.
- Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
- Making travel arrangements and preparing documents, presentation materials, and facilities for meetings.
- Entering and updating company, employee, and client records.
- Ordering, storing and distributing office supplies.
- Maintaining, repairing, or replacing office equipment.
- Directing, reviewing, and optimizing office operations to increase accuracy, productivity, and efficiency and reduce costs.
- Providing basic bookkeeping services.
Responsibilities
- Manage daily office activities, including scheduling meetings, answering phone calls, and responding to emails
- Assist in the preparation of documents, reports, and presentations for internal and external stakeholders
- Maintain organized filing systems, both electronic and physical, to ensure easy access to information
- Coordinate with vendors and service providers to ensure office supplies and equipment are well-stocked and maintained
- Support the onboarding process for new team members by preparing workstations and providing necessary resources
- Collaborate with team members on various projects, ensuring deadlines are met and communication is clear
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Required Skills or Experience
Preferred Qualifications
- Diploma or equivalent;
- Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
- Exceptional verbal and written communication skills.
- Proactive, organized approach to multitasking.
- Strong leadership and interpersonal skills.
- Professional appearance, courteous manner, and clear, friendly phone voice.
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