Manager, Administration & Support Services - KPMG

Our Client, a Public Service Institution invites applications from highly qualified and results oriented professionals for the following positions: Manager, Administration & Support Services

Job Summary

• The role holder will be responsible for coordinating and performing diverse set of support tasks, managing both staff and property to ensure the institution and its facilities have the staff and resources needed to operate smoothly and efficiently

Key Responsibilities

• Coordinate administrative functions to support business unit such as purchasing and reconciliation, despatch, scheduling of meetings, correspondence, auditing and accountable books to ensure efficient scheduling of business requirements
• Coordinate welfare activities of staff to ensure consistency and fairness in the administration of welfare
• Maintain staff records and databases, complying with records management processes, across a range of electronic systems, to ensure information is accurate, stored correctly and accessible
• Manage an effective and efficient system for internal checks to ensure that services and facilities necessary to support the administrative and other functions of the institution are available

• Coordinate with the HR and other units for the execution and location of internal and external training programmes
• Support hiring and on boarding activities, including reviewing CVs, scheduling interviews, collecting paperwork from new staff, monitoring communications, and supporting training
• Lead in the development and dissemination of policies and guidelines on general administration and support services to ensure compliance , equity and fairness
• Coordinate and support logistic arrangement including flights reservations, hotel and vehicle arrangement for staff, visitors/partners, donors, consultants, volunteers and interns
• Oversee the acquisition, distribution, and storage of company supplies and shared support services such as mailing, printing, and copying; security; and cleaning and maintenance
• Develop budgets and identify opportunities for cost saving or other improvements and recommend and implement policies
• Perform any other duties as assigned

Qualification Required & Experience

Essential and Desirable Criteria

• A minimum of an MBA in Human Resource Management or related management discipline from a recognised institution
• Minimum of ten (10) years relevant experience in the private and public sector with at least two (2) years in a managerial role

Location: Accra