Document Preparation Technician - Accra

A reputable Company based in Accra currently positioned to venture into extensive digitization of data and their value-added transfer into electronic data systems, is seeking to recruit highly motivated and results driven individuals with the requisite professional competencies and experience to fill the following role:  Document Preparation Technician

REPORTS TO: SCANNING TEAM LEAD

JOB PURPOSE

To prepare documents for scanning into legible digital format.

KEY DUTIES RESPONSIBILITIES

• Collect and pack documents on arrival to the designated holding area.
• Prepare source documents by sorting and compiling them in accordance with approved document preparation standards.

• Prepare documents by removing staple pins and arranging in accordance with approved standards before handing them over to the scanning team.
• Separate records with separator sheets or barcodes accurately as per instructions.
• Verify accuracy of data from designated sources before submitting for scanning.
• Combine and rearrange documents back to its original format with accuracy. 
• Identify, label and organize storage locations and ensure that security and safety of documents are maintained on a constant basis.
• Check all scanned documents for accuracy and changes before parking at the designated location.
• Perform other related duties as may be assigned by the Supervisor.

Required Skills or Experience

• Diploma or its equivalent in a relevant field from a recognised institution
• At least two (2) years relevant working experience.

Required Competencies

• Knowledge/understanding of the use of document scanning equipment.
• Great attention to detail.
• Good planning & organising skills.
• Good written and communication skills.
• Ability to handle information with utmost confidentiality.
• Ability to maintain professional relationships with internal and/or external stakeholders. 
• Ability to work in a fast paced and often pressured environment. 
• Ability to meet tight deadlines with maximum accuracy.
• Ability to perform repetitive and sometimes monotonous tasks.
• Basic computer usage skills.