Personal Assistant - Akka Kappa

Akka Kappa is looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the Managing Dircetor’s working life and communication.

Responsibilities

• Acting as the first point of contact to the Managing Director
• Managing diaries, organizing meetings, setting appointments, often controlling access to the Managing Director
• Receiving phone enquiries and requests, correspondences and handling them where appropriate
• Arranging travel, visas and accommodation as and when necessary
• Reminding the Managing Director of important tasks and deadlines
• Devising and maintaining office systems, including data management and filing
• Organizing meetings, ensuring the Managing Director is well prepared for meetings and taking minutes
• Liaising with clients, suppliers and other staff
• Conducting research on behalf of the Managing Director
• Typing, compiling and preparing reports, presentations and correspondence
• Miscellaneous tasks to support the Managing Director

Job Requirements/Qualification

• Proven work experience as a Personal Assistant
• First Degree in any relevant Discipline
• Knowledge of office management systems and procedures

Key skills

• Discretion and trustworthiness
• Good oral and written communication skills
• Flexibility and adaptability
• Outstanding organizational and time management skills
• Ability to multitask and prioritize daily workload
• Ability to be proactive and take initiative
• Tact and Diplomacy
• A knowledge of standard software packages (Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint)