Akka Kappa Administrative/Secretarial Jobs in Accra
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Akka Kappa is looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the Managing Dircetor’s working life and communication.
Responsibilities
- Acting as the first point of contact to the Managing Director
- Managing diaries, organizing meetings, setting appointments, often controlling access to the Managing Director
- Receiving phone enquiries and requests, correspondences and handling them where appropriate
- Arranging travel, visas and accommodation as and when necessary
- Reminding the Managing Director of important tasks and deadlines
- Devising and maintaining office systems, including data management and filing
- Organizing meetings, ensuring the Managing Director is well prepared for meetings and taking minutes
- Liaising with clients, suppliers and other staff
- Conducting research on behalf of the Managing Director
- Typing, compiling and preparing reports, presentations and correspondence
- Miscellaneous tasks to support the Managing Director
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Job Requirements/Qualification
- Proven work experience as a Personal Assistant
- First Degree in any relevant Discipline
- Knowledge of office management systems and procedures
Key skills
- Discretion and trustworthiness
- Good oral and written communication skills
- Flexibility and adaptability
- Outstanding organizational and time management skills
- Ability to multitask and prioritize daily workload
- Ability to be proactive and take initiative
- Tact and Diplomacy
- A knowledge of standard software packages (Microsoft Word, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint)
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