Lincoln Community School Job For Procurement Assistant

Job Description

Scope of Responsibilities

• The Procurement Assistant is responsible for providing day to day administrative support to the Procurement Officer as required and ensure the stock room is kept tidy and orderly. 
• The Assistant is expected to deliver friendly, courteous and efficient customer care services in the courses of their duties.

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 Performance Responsibilities

• Responsible for receiving and inspecting all incoming goods ordered through the procurement department.
• Responsible for carrying out reconciliation of goods received through procurement orders; ensuring that the accurate quantities, quality and correct specifications are received as per the purchasing order.
• Manage inventory system to capture all procurement stock.
• Carry out stock taking exercises and provide regular reports on availability of stock.
• Make requisition for purchase of inventory needs.
• Process stationery orders from staff and deliver ordered goods to staff where necessary.
• Assists in the preparation of property for auction and assists in keeping a record of sold goods.
• Maintain an orderly filing system of all procurement documents.
• Assist procurement officer with receiving, checking and distributing overseas orders.
• Provide weekly stock reports to procurement officer.
• Assist procurement officer in general procurement duties and deputize in the absence of procurement officer.
• Any other duties assigned by the procurement officer in tandem with accepted procurement practices at LCS.

Required Skills or Experience

• Degree or equivalent in any field
• Minimum of 2 years’ experience and demonstrated success in a procurement role or similar administrative role
• Experience of managing an inventory database
• Experience of providing front line services to customers
• Proven experience of creating and or using electronic / manual filing systems (google drive preferred)
• Proven Exceptional inter-personal skills; ability to work collaboratively with staff and suppliers.
• Effective oral and written communication skills.
• Excellent technological skills.
• Knowledge of warehouse procedures including methods of proper storage and inventory procedures.
•  Ability to lift heavy loads (boxes) and use a delivery trolley.