Reputable Public Organization Administrative/Secretarial Jobs in Ghana
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
A reputable public organization invites applications fromsuitably qualified Ghanaians to fill the job vacancy as Senior Administrative Officer.
Position: Senior Administrative Officer
Reports directly to: The Registrar
Supervises: Junior staff
Purpose: Responsible for the smooth and efficient running of the Administrative function Of the organisation, implementing administrative systems and support.
DUTIES:
Administrative Duties:
- Develop systems and procedures for the efficient and effective delivery of general administrative services (i.e. Estates and Transport, logistics and support services etc.)
- Direct and control general administrative and Office managerial tasks.
- Direct and control the maintenance of all organisation's assets and ensure that all vehicles are comprehensively insured and roadworthy.
- Liaise with all departments to ensure that general administrative and procurement requirements are met as much as practicable.
- Prepare annual budgets for general services including logistics and Support services of the organisation.
Human Resource Duties:
- Provide support in developing a human resource plan in order to provide the requisite skill levels and mix of employees to meet the organisation's objectives.
- Manage the organisation's induction and orientation programmes including apprenticeship and/or attachment programmes.
- Administer the staff welfare, compensation and benefits scheme.
- Provide support to Departments in administering and interpretation of the Staff
- Conditions of Services and HR policies.
- Maintain a comprehensive, accurate and up-to-date HR Information System and documentation to support decision making.
- Keep all personal and correspondence files.
- Management of the new pension scheme for employees.
- Coordinate the employee performance appraisal processes and the development of career development plans.
Supervisory Duties:
- Supervise immediate subordinates to ensure that schedule. quality and other set standards are adhered to.
- Administer Conditions of Service and handle staff welfare matters of the Section.
- Appraise performance of immediate subordinates.
General Duties (i.e. managerial, administrative or other):
- Provide HRM input into the preparation of the corporate annual reports.
- Any other job-related duty assigned by superior from time to time.
QUALIFICATION
- A minimum of a First Degree in Social Sciences or its equivalent,
- Professional qualification in HR/Administration or related field.
WORK EXPERIENCE:
A minimum of three (3) years relevant post-qualification experience in administrative or related field
Other Competencies :
- Knowledge of modern Office procedures and processes
- Knowledge and use of Microsoft Office suite (Excel, Word, PowerPoint and Access)
- Knowledge of Labour ACt 651
- Knowledge of organisation, operating procedures and practices of the human resouce/administration department.
- Good analytical and problem-solving skills.
- Good report writinq skills.
- Good presentation skills.
- Networking skills.
- Must be computer literate - conversant with basic Word and Excel.
Recommended For You:
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
A reputable public organization invites applications fromsuitably qualified Ghanaians to fill the job vacancy as Senior Administrative Officer.
Position: Senior Administrative Officer
Reports directly to: The Registrar
Supervises: Junior staff
Purpose: Responsible for the smooth and efficient running of the Administrative function Of the organisation, implementing administrative systems and support.
DUTIES:
Administrative Duties:
- Develop systems and procedures for the efficient and effective delivery of general administrative services (i.e. Estates and Transport, logistics and support services etc.)
- Direct and control general administrative and Office managerial tasks.
- Direct and control the maintenance of all organisation's assets and ensure that all vehicles are comprehensively insured and roadworthy.
- Liaise with all departments to ensure that general administrative and procurement requirements are met as much as practicable.
- Prepare annual budgets for general services including logistics and Support services of the organisation.
Human Resource Duties:
- Provide support in developing a human resource plan in order to provide the requisite skill levels and mix of employees to meet the organisation's objectives.
- Manage the organisation's induction and orientation programmes including apprenticeship and/or attachment programmes.
- Administer the staff welfare, compensation and benefits scheme.
- Provide support to Departments in administering and interpretation of the Staff
- Conditions of Services and HR policies.
- Maintain a comprehensive, accurate and up-to-date HR Information System and documentation to support decision making.
- Keep all personal and correspondence files.
- Management of the new pension scheme for employees.
- Coordinate the employee performance appraisal processes and the development of career development plans.
Supervisory Duties:
- Supervise immediate subordinates to ensure that schedule. quality and other set standards are adhered to.
- Administer Conditions of Service and handle staff welfare matters of the Section.
- Appraise performance of immediate subordinates.
General Duties (i.e. managerial, administrative or other):
- Provide HRM input into the preparation of the corporate annual reports.
- Any other job-related duty assigned by superior from time to time.
QUALIFICATION
- A minimum of a First Degree in Social Sciences or its equivalent,
- Professional qualification in HR/Administration or related field.
WORK EXPERIENCE:
A minimum of three (3) years relevant post-qualification experience in administrative or related field
Other Competencies :
- Knowledge of modern Office procedures and processes
- Knowledge and use of Microsoft Office suite (Excel, Word, PowerPoint and Access)
- Knowledge of Labour ACt 651
- Knowledge of organisation, operating procedures and practices of the human resouce/administration department.
- Good analytical and problem-solving skills.
- Good report writinq skills.
- Good presentation skills.
- Networking skills.
- Must be computer literate - conversant with basic Word and Excel.
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