Reputable Public Organization Administrative/Secretarial Jobs in Ghana
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A reputable public organization invites applications fromsuitably qualified Ghanaians to fill the job vacancy as Administrative Assistance.
Position: Administrative Assistance
Reports directly to:The Senior Administrative Officer
Purpose: To assist in the smooth running Of the organisation.
Responsibilities / Duties:
Administrative
- Draft letters and memos
- Record minutes of the Section's Operational Committee as the Secretary
- Monitor and control secretarial services
- Receive all incoming letters and memos for onward submission to the unit Head
- Ensure the setting up of office for newly engaged staff
- Prepare Drivers and Vehicle schedules for travels
- Ensure general cleanliness of the offices
- Keep an update of the Assets Register
- Provide administrative support for all events
- Maintain proper documentation and files
- Supply Requisition and Goods Received Notes
- Provide information in respect of expenditures on office supplies for reports and budgetary purposes
- Ensure that all supplies and equipment in store rooms are well secured
- Assist with documentation of all statutory deductions and payments
Human Resource Management (i.e. managerial, administrative or other)
Support the implementation of all HR-related plans and programmes including:
- Dispatch all letters
- Monitor staff leave roster
- Draft minutes and letters for the attention of the Head of the Unit
- Update employee database and administrative filing
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Qualifications, Work experience and Skills
- A minimum of Higher National Diploma from a recognised tertiary institution
- Three (3) years relevant working experience as administrative or personal secretary of a senior management member
- Good planning and organising skills
- Excellent computer skills and advanced knowledge of Microsoft suite especially word and PowerPoint
- Good analytical skills
- Ability to maintain confidentiality
- Dependability
- Ability to work under extreme pressure
- Any other duty that will be assigned by the head of the unit
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