Public Organization Job Vacancy For Administrative Assistance

A reputable public organization invites applications fromsuitably qualified Ghanaians to fill the job vacancy as Administrative Assistance. 

Position: Administrative Assistance

Reports directly to:The Senior Administrative Officer

Purpose: To assist in the smooth running Of the organisation.

Responsibilities / Duties:

Administrative

• Draft letters and memos
  
• Record minutes of the Section's Operational Committee as the Secretary
  
• Monitor and control secretarial services
  
• Receive all incoming letters and memos for onward submission to the unit Head
  
• Ensure the setting up of office for newly engaged staff
  
• Prepare Drivers and Vehicle schedules for travels
  
• Ensure general cleanliness of the offices
  
• Keep an update of the Assets Register
  
• Provide administrative support for all events
  
• Maintain proper documentation and files
  
• Supply Requisition and Goods Received Notes
  
• Provide information in respect of expenditures on office supplies for reports and budgetary purposes
  
• Ensure that all supplies and equipment in store rooms are well secured
  
• Assist with documentation of all statutory deductions and payments
  

Human Resource Management (i.e. managerial, administrative or other)

Support the implementation of all HR-related plans and programmes including:

• Dispatch all letters
  
• Monitor staff leave roster
  
• Draft minutes and letters for the attention of the Head of the Unit
  
• Update employee database and administrative filing 

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Qualifications, Work experience and Skills

• A minimum of Higher National Diploma from a recognised tertiary institution
  
• Three (3) years relevant working experience as administrative or personal secretary of a senior management member
  
• Good planning and organising skills
  
• Excellent computer skills and advanced knowledge of Microsoft suite especially word and PowerPoint
  
• Good analytical skills
  
• Ability to maintain confidentiality
  
• Dependability
  
• Ability to work under extreme pressure
  
• Any other duty that will be assigned by the head of the unit

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