Concept Make It Happen Human Resource Management Jobs in Accra
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PURPOSE
To manage general office administration and human resources at the direction of the Chief Visionary Officer including the provision of general reception and secretarial services and the supervision of the cleaner.
DEPT/SECTION: HR & Admin
REPORTS DIRECTLY TO: Chief Visionary Officer
DIRECTLY SUPERVISES: The Cleaner
Responsibilities
Major duties/responsibilities are as follow:
- General Management
- Human Resources
- Secretarial and Administration
- Personal Assistances
- Marketing
- Accounting & Finance
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General Management
- Maintain system of stocktaking for provisions
- Manage and monitor office equipment/facilities/maintenance contracts and/or leases on office and management accommodation.
- Ensure all insurance requirements for vehicles, staff and property are in place.
- Daily supervision of cleaner
- Provide back-up support to Accounts Manager as and when required
Human Resources
- Responsible for leave administration
- Coordination of orientation and training of staff
- Ensure all licenses, business permits, working permits are obtained and renewed within the legal requirements.
- Recruitment administration, correspondence, preparation of recruitment papers and arranging interviews
Secretarial & Administration
- Manage the reception desk, welcoming visitors, incoming calls and e-mails.
- Open, record & distribute mail.
- Make travel/accommodation arrangements for Project staff
- Maintain manual & electronic filing systems
- Assist with production of proposal/bidding documents including binding
Personal Assistance
- Type & issue correspondence & other documents for the Chief Visionary Officer (CVO) using M/S Word/Excel/Power point as appropriate
- Maintain the CVO’s diary, arrange appointments and field calls and e-mails
- Maintain Personal files
Marketing
- Maintain a database of clients using local knowledge, networks and team information
- Follow-up responses with further information/application form.
- Identify ways of generating/attracting new business
- Respond to general mail
Accounting & Finance
Departmental Relations
- Maintaining advisory and consultative relations with all departments
External Relations
- Maintaining cordial and professional relations with external clients and suppliers
Responsibility For Assets
- Responsible for protection, conservation and efficient utilization of books, computers, vehicles, projectors and other equipment assigned to the department
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Required Skills or Experience
Educational Competency
- Minimum of a 1st Degree
Experience
- Minimum 2 years Office Management experience
Personal Effectiveness
- Communication
- Analytical and Innovative Thinking
- Decision Making
- Personal Intelligence
- Leadership and Management
- People Development
Management Of Work
- Commercial Sense
- Client Centred
- Planning & Implementing
- Quality Focus
- Knowledge and Information Sharing
- Technical Capability
Leadership
- Ability to explain the vision, values and standards of the Company and set the appropriate examples
Personality
- Assertiveness;- Ability to articulate views and decisions
- Trustworthiness
- Ability to conduct self in a manner which elicits trust, respect and confidence of team members
- Integrity;- Being truthful, trustworthy, accountable and reliable
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