Account Payables Specialist - PATH International

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing heath challenges. 

At PATH, our people are central to our mission of advancing health equity. As a function, the Business and Finance Operations division is responsible for driving all activities related to PATH's accounting functions and ensures compliance with generally accepted accounting principles (GAAP), PATH policies and procedures, internal controls, and audit support operating in 20+ countries.

Cross functional collaboration is frequent with partners in human resources, legal, IT, office of grants and contracts, and program leadership to educate regarding finance and accounting procedures, explore how the finance function can support program and other operations groups, and build and optimize finance business processes and systems to meet future needs and demands.

To fulfill our goals, we are recruiting an AP Specialist who will be responsible for activities related to processing payment invoices and ensuring vendors are paid accurately, efficiently and on time.  The AP Specialist will compile and maintain accounts payable data, working within an ERP and providing clerical and administrative support. 

The AP Specialist is part of the Business and Finance Operations Department, US Seattle Headquarters.  This employee will be working geographically remote from other members of the Accounts Payable team.  The AP Specialist will report to the AP Supervisor, US Seattle Headquarters.

Responsibilities:

• Review payment requests, invoices and other payment forms for accuracy, proper payment support, approval, and coding prior to payment issuance

• Support timely execution of weekly payment runs

• Maintain accurate records and perform monitoring procedures to ensure payments are made to vendors in a timely manner

• Investigate discrepancies and resolve accounts payable transaction exceptions and variances

• Prepare monthly, quarterly, and annual accounts payable balance sheet reconciliation, as assigned

• Collaborate with purchase-order issuing teams and goods receiving teams to ensure appropriate three-way matching occurs prior to issuing payments

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• Support vendor setup and maintenance in ERP in collaboration with finance and procurement staff in various countries

• Apply accounts payable business process expertise; assist in the performance of user acceptance testing for changes/upgrades/enhancement to PATH’s ERP; maintain functionality of bank interface upgrades

• Develop, maintain and apply expert knowledge of all payment-related common business practices and procedures, and provide strong customer service

• Assist in responding to external statutory and donor audit requests

• Assist PATH’s country offices with local payment processing, as requested

• Review and provide input on existing written procedures to ensure continuing accuracy and completeness of documented AP processes

• Continuously identify functions that are outdated, inefficient, or no longer necessary; suggest automation/improvements/solutions to management

• Assist with other accounting department responsibilities as assigned

Required Skills and Experience:

• Minimum of four years of relevant professional experience working in accounts payable role

• Associate degree or higher in Accounting/Finance field or similar; AP certification desired

• Attention to detail

• Effective communication skills both spoken and written, as well as customer service with both internal and external clients

• Mathematical and analytical skills

• Experience working in a high-volume, fast-paced, professional setting

• Cloud-based ERP system and Salesforce experience is a plus

• Thrives in a team environment, but able to work independently

• Proficient in Microsoft Office (Excel, Word, Outlook)

• Ability to prioritize tasks, multitask, and meet policy-driven deadlines

• Must also demonstrate commitment to excellence in customer response and service

Must have legal authorization to work in Senegal or Ghana.