Personal Assistant - MTN Ghana

Job Summary:

 Perform secretarial and administrative duties to support the Chief Capital Projects Officer, Capital Projects Group, and to provide clerical and routine support to the CPG Departments.

Job Role

• Responsible for scheduling meetings/appointments (Direct report, CPG divisional monthly meeting and other CPG CCPO’s meetings)
• Book meetings in the CCPO’s calendar and schedule appointments.
• Book meeting room sends a meeting request and reminders to stakeholders.
• Coordinate, obtain input, draw up and distribute agendas and record minutes of meetings.
• Answer calls and handles query professionally.  Provide efficient and effective administrative support to the CCPO and the departmental heads in the division

• Provide travel support to the CCPO arrange travel and accommodation when necessary by liaising with relevant stakeholders within the company. Liaise with the travel controller and make travel and hotel reservations for CPG Division’s staff
• Management of CCPO and direct Reports Leave Schedule
• Coordinate divisional incentives, send emails to divisional champions on monthly winners for reporting purposes.
• Make arrangements for CPG divisional away day in consultation with the travel team.
• File documents accurately for easy retrieval.
• Prepare monthly report.
• Track IOU and Petty cash issued on a monthly basis and prepare Departmental Expenses
• Co-ordinate ad-hoc office projects as necessary and maintain records for staff
• Receive visitors and attend to them in a polite and professional manner and follow-up on their logistics requirements.
• Professionally providing feedback to internal and external customers.
• Follow up with HR on CPG Recruitments and provide internal orientation for new employees.
• Management of office stationery and divisional stock.
• Monitoring & Reporting Commercial Initiatives
• PSCOM Presentation Update
• Coordination of Demand Generation Meetings which involves MTN Ghana Commercial Team, (SCM, Marketing, EBD and Sales Divisions)
• Divisional OPEX management.

Context :

• Dynamic and highly competitive telecommunication, ICT & Digital industry.
• Highly regulated environment
• Regionalization structure implication
• Performance-driven environment
• Developing a sophisticated Client base
• Diverse cultural environment
• Active Media Engagement & Brand Reputation

Education and Competencies

Education

• A Degree or its equivalent in any related field.

Experience

• 3 years relevant experience
• Excellent Knowledge in Microsoft Office Suite
• Experience in Telecommunications/Project environment is an advantage

Professional/Technical competencies:

• Excellent typing skills and computer literate
• Good communication skills – both verbal and written
• Good reporting and Business writing skills
• Knowledge of standard office practices and procedures
• Good telephone manners
• Skills in the operation of a variety of office equipment

Physical Skills/ Competencies:

• High level of integrity
• Very enthusiastic
• Ability to work in stressful situations
• Punctual and dependable
• Teamwork & Cooperation
• Customer Focus
• Taking the Initiative