Administrative Assistant - SPACE Turnkey Solutions

A reputable design and build firm is looking for an administrative assistant with proven working experience to join its team and support its business operations.

Responsibilities:

• Organize and schedule meetings and appointments
• Produce and distribute correspondence memos, letters, etc
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Order office supplies
• Book travel arrangements
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors

• Research and creates presentations
• Handle multiple projects
• Prepare and monitor invoices
• Contribute to team effort by accomplishing related results as needed
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Book conference calls, rooms, taxis, couriers, hotels etc. 
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
• Provide administrative support to the head of accounts
• Provide accounting and administrative support to external audit teams
• Assisting in planning of SSNIT and Tax payments
• Accounting tasks, such as preparing checks, creating budgets, calculating billing statements, preparing and submitting tax forms
• Maintain, verify, and rectify customers balances in accounts receivable records
• Check and verify vendor bills before making request to accounting general
• Integrate administrative and accounting functions smoothly
• Preparing regular financial and administrative statements
• Any other task assigned by management

Qualifications and Skills

• Bachelor’s degree in Business Administration or related field
• Minimum 2-3 years of work experience
• Proficiency in MS Office, with exceptional knowledge of Excel and PowerPoint
• Working knowledge of Google Docs
• Knowledge of financial, project and task management tools