Grants & Database Manager - Creative Associates International

Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.  

Job Description

• Languages: English & French
• Position Location:  Burkina Faso, Chad, Ghana, or Niger

PROGRAM DESCRIPTION

Creative Associates International (Creative Associates) is implementing USAID/West Africa’s program Partnerships for Peace (P4P). The five-year program is partnering with stakeholders at the regional, national, and sub-national levels across several West African countries, to develop a shared foundational understanding of counter violent extremism (CVE) approaches; to increase governmental and civil society leadership of CVE efforts; and to improve regional coordination.

Position Summary

Creative Associates seeks a Grants & Database Manager for the USAID Partnerships for Peace (P4P) Program to be based in either Burkina Faso, Chad, Ghana, or Niger.  The Grants & Database Manager will provide oversight of the grants pre and post award processes in all four project countries.

Reporting & Supervision:

The Grants & Database Manager will report to the Deputy Chief of Party.

Primary Responsibilities

The Grants & Database Manager will be responsible for the following tasks:

• Manage grants pre and post award processes for all four project countries;
• Prepare key grants documents such as Requests for Applications, Annual Program Statements, grant agreements and negotiation memos;
• Provide oversight of grantee selection process;
• Review grantee budgets for reasonableness, allowability, and allocability;
• Conduct negotiations with potential grantees, as needed;

• Conduct vetting and pre-award financial capability assessments of selected candidates;
• Develop and execute grant agreements after appropriate approvals have been obtained;
• Oversee kickoff meetings and monitor grants implementation;
• Provide guidance to grantees, as needed;
• Prepare presentations and facilitate grants trainings for pre-applicant conferences, grant kick-off meetings, P4P staff trainings and other needs as they arise;
• Ensure that each grants file is complete;
• Ensure compliance with Creative’s grants policies as detailed in the Field Manual and the project’s Grants Manual;
• Ensure that grants database is updated regularly;
• Supervise between 1-2 grants staff;
• Prepare reports and analyses regarding the grants program, as required by management;
• Other duties as assigned.

Required Skills or Experience

• Bachelor’s degree required;
• Prior grants management experience working on USAID programs required;
• At least six years’ general work experience preferably in West Africa; minimum of four years managing grants;
• Project management experience highly desirable;
• Strong writing and analytical skills desired;
• Strong interpersonal skills and ability to communicate clearly and develop strong working relationships with grantees;
• Speaking, writing and reading fluency in French required; high level of English proficiency desirable;
• Demonstrated ability to perform complex tasks and to prioritize multiple projects;
• Ability to analyze budget line items for compliance with budget guidelines;
• Willingness to travel throughout West Africa