Executive Assistant - Midunu

Reporting to the Head Chef/Founder, the Administrative/Executive Assistant support the planning, organizing and training necessary to achieve stated objectives in marketing, sales, costs, employee retention, guest service and satisfaction, quality. Day-to-day duties will include 50% administrative work and 50% of marketing/sales. The details of the role are as outlined below:

ADMINISTRATIVE DUTIES-50% 

MARKETING/SALES DUTIES -50%

DAILY DUTIES

• Phone calls 
• Emails 

• What’s App 
• Manage founder's travel and calendar 
• Offline sales management
• Online store/sales management
• Social media management
• Managing sales leads

WEEKLY DUTIES

• Bookkeeping 
• QuickBooks update 
• Weekly reports
• Gifting chocolate list management

MONTHLY DUTIES

• Monthly reports 
• Monthly accounting checklist 
• Corporate and events gifts - lead generation
• Social Media planning
• Stockist lead generation

AD-HOC SCHEDULES

• Invoicing, payment collection and deposits follow up for testimonials
• Writing/Drafting/editing
• Researching

The successful candidate will be able to build a sustainable fluid and strong processes for Midunu’s operations, while working closely with the Chef/Founder to continuously develop strategies that will enhance the organisation’s general performance.

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Possess excellent math skills, ability to manage general finances and petty cash. Knowledge of QuickBooks an advantage.
• Be able to work in a standing position for long periods of time