Executive Assistant - Oil & Gas Industry

A reputable company in the oil and gas industry based in Takoradi is searching for a suitably qualified Ghanaian , goal-oriented and result-driven person with thr requisite qualification for appointment to the position as Executive Assistant

Overall Job Purpose:

Reporting directly to the CEO/MD, the Executive Assistant provides executive, administrative, and development support to the CEO and Board of Directors, as well as the Senior Leadership leam (SET) and HR.

The Executive Assistant serves as the prima, point of contact for internal and external constituencies on all rnatters pertaining to the CEO. The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organises and coordinates executive outreach and external relations efforts; and oversees special projects.

Core Responsibilities

• Assists the CEO with daily administrative duties and cornpletes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging comPiex a. detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Communicates with the general staff on the ^.CEO's behalf and coordinates logistics with high-level meetings both internally a. external', Coordinates meetings and strategic activities with the SLT, The Management Team (TMG), and any relevant body.
• Communicates directly and on behalf of the CEO with Board members, clients and others on matters related to the business a. implements initiatives as directed by CEO
• Oversees all email communications and gives the necessary prompting and guidance in response to client needs; by identifying the specific needs on request from clients
• Conducts research on prospective corporate entities seeking tO transact business with the compan,
• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication both internally (Ail staff) and externally (Clients)
• Supports CEO in external commitments related to the business Including service on external boards. committees and other groups.
• Represents the CEO In meetings or negotiations outside or within the country and making decisions in line with agreed strategic directives, while presenting timely reports on same
• Administratively supports HR director (recruiting support. documents

Qualifications, Experience and Skills

• Must understand the company's Operational targets and ensure they are met whilst supporting the business development
• Must understand the company's corporate strategy and policy to ensure all actions are guided by it
• Must maintain a sound understanding of all statutory / regulatory requirements to ensure that the company remams fully compliant with local regulations.
• Corporate presentable appearance is an added advantage.

Educational Qualification

• BA in HRM, Admin/ A degree in Law
• Appreciable knowledge in basic engineering course is an added advantage.
• Masters, MBA or Post Graduation in Business Management, Project  Management, Administration/ Human Resource Management

Relevant Experience:                                                                                                                             I

• 2-3 years experience in a managerial role. exPerience in public speaking and presentation.
• 2 years' experience In similar role.
• Proficient use of Microsoft office Suite

Skills & Key Behaviours Required

• Work requires professional written & verbal communication as well as excellent interpersonal skills.
• Must be able to handle multiple projects simultaneously and work in a team environment.
• Must be confident, smart and possess a solid analytical thinking ability in making quick & the most reasonable decisions.
• Must be very organised, pay attention to details and eloquent.

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