Finance Assistant - Fairtrade Africa
Finance Jobs In Ghana 2024Jobs In Accra 2024
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To support the Regional Administration Officer in bookkeeping and operational tasks and activities including collating data and recording relevant financial transactions and general administrative and office management tasks
- TEAM: Regional - Fairtrade Africa – West Africa Network (FTA-WAN)
- LOCATION: Accra, Ghana
- REPORTING LINES:
- Post holder reports to: Regional Administration Officer
- Staff reporting to this post: non
- BUDGET RESPONSIBILITY: Yes
Key Performance Areas
Finance Management
- Assist in the execution of the FTA financial policy manual, systems and procedures
- Make payments to all suppliers
- Ensure correct postings are made in the financial system
- Prepare cheques for signing
- Reconcile the bank account & petty cash balances
- Ensure accurate data entry of financial reports in the system
- Regularly prepare financial activities reports when required.
Requisitions and Procurement
- Prepare requisitions for revenue for facilitation of workshops and trainings sessions
- Prepare and facilitate requisitions for procurement of office assets and other office running costs
- Establish, maintain and update suppliers data base
- Regularly, maintain supplies database
- Facilitate travel requests for FTA consultants, board members and staff
Budgeting
- Assist in monitoring office budgets and provide regular reports and alerts.
- Liaise with relevant managers in drafting budgets
HR and Administrative Support
- Ensure all transport and travel issues are handled effectively
- Ensure the kitchen supplies are provided
- Maintain manual and computerized records of staff files
- Ensure annual renewal of licenses is done on time
- Establish good relations with suppliers
- Providing answers to customers and picking calls
Filling and Retrieval System
Establish an effective filing system for the finance & HR documents and files
Required Skills or Experience
Minimum Academic Requirement
Bachelor’s degree in Finance/Accounting
Other Specialist Training or Certifications
CPA, Diploma in Business Administration, IT or related courses holder
Minimum Years of Relevant Experience
At least 3 years’ experience of providing administrative support, HR and Finance
Skills and Competencies Required
Knowledge of Systems & Procedures
Knowledge of financial systems, including accounting systems and budgetary control
Competencies
- Skills in using MS Office applications especially Word, Excel, Outlook and PowerPoint and knowledge of accounting software
- Knowledge of the local taxation laws and general accounting convention
- Knowledge of the Labour laws in Cote d’Ivoire
- Excellent analytical skills
- Excellent written and oral communication skills
- Creative and innovative
- Strong interpersonal skills
- Ability to work with English language
HOW TO APPLY
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