Functional Assistant at Nestlé

Joining Nestlé means you are joining the largest food and Beverage Company in the world.  At our very core, we are a human company driven by our purpose to enhance the quality of life and contribute to a healthier future. 

The Functional Assistant will be responsible for providing efficient and professional administrative support services to the Market Head to ensure the optimization of time, planning and organization of logistics for events (adding value to the business).

This role is a highly sensitive role with visibility and accessibility to senior stakeholders within the CWAR organization. Act as the main point of contact for CWAR HO and for the Markert Head . He/ She will be responsible for Jet Management ( work with the procurement team to source for Jet company and also have discussions) , responsible for all events managements/ project committee member and cordinate with all departmenets on activities .

• Organize and manage the calendar of the Market Head to ensure efficiency for the Market Head to focus on the business.
• Anticipate and carry out all relevant administrative tasks (mails, letters, correspondence etc) to ensure the Market Head spends as little time as possible on this area.
• Take care of the planning, logistics, organization of all events organized by management (meetings, workshops, cocktails, lunches, dinners etc) either alone or in association with others to ensure success
• Fully manage the travel program, itinerary, and administrative details (invitation letters, visas, passes etc) related with the manager’s trip and that of all manager’s guests to ensure smooth travelling
• Manage and coordinate the Regional MANCOM held once every two months.
• Manage the implementation and Sustenance of NQMS requirements in Nestle CWAR and sustain top management commitment.
• Preparing memos and letters for signatures and mailing as appropriate. Processes notes and other manuscripts
• Initiating and maintaining an efficient and comprehensive filing and information retrieval system for the Market Head
• Managing travel for the functional heads by preparing, collating and presenting travels schedules/ dates/ flight bookings/ reports of visits/ processes expense claims for the Market Head.
• Preparing presentations, writing reports, analyzing data and other information as would be required from time to time.
• Handle all DF Calls and MARS.

• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficiency in Microsoft Office
• Ability to Speak French and English Fluently.
• Result Oriented individual
• Critical thinker and pays attention to details
• Good Project Management Skills.
• Self Starter and very proactive
• Ability to take initiatives and take ownership
• Influencing with Intergrity and Stakeholder management
• Dedicated to work and place priorities
• Flexible towards providing service and support
• Very firm in taking decisions
• Problem Solving Abilities