Lincoln Community School Job For Elementary School Principal’s Assistant

Job Description

Scope of Responsibilities

• The Elementary School Principal’s Assistant provides day to day administrative support to the Principal as required.
• The Assistant is expected to deliver friendly, courteous and efficient customer care services to all parents, staff, students and visitors at the school.

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Duties and Responsibilities

The Administrative Assistant will :

• Be responsible for undertaking a broad range of administrative tasks and responsibilities as assigned by the principal.
• Be responsible for updating records/inputting data on various software used in the school under the direction of the principal (e.g. Google: Docs, Slides, Sheets, Forms).
• Be responsible for organizing meetings as requested by the principal
• Be responsible for writing and issuing permit slips for students going off campus under the direction of the principal.
• Be responsible for assisting elementary school teachers with day to day requests as necessary.
• Be responsible for receiving phone calls to the elementary school, taking accurate messages and delivering messages accordingly. 
• Be responsible for ensuring cover teachers have arrived, their names recorded and they know where their classroom is.
• Be responsible for assisting elementary school students and staff with various requests.
• Be responsible for scheduling appointments for parents with the principal as necessary.
• Be responsible for distributing forms and letters to teachers and children as and when required.
• Be responsible for monitoring and locating students on campus at the request of the principal.
• Be responsible for supervising students whose parents are late to pick them up after school, phoning those parents and reporting reoccurring cases to the principal.
• Be responsible for collating the attendance data for students, presenting reports on attendance as necessary and calling parents of students who are absent each morning to confirm absence.
• Be responsible for managing lost and found items and periodically putting items out for collection.
• Be responsible for managing various projects as directed by the principal.
• Assist with the organization of various events organized for the elementary school under the direction of the principal.

Required Skills or Experience

• Bachelor’s degree in any subject
• Minimum of 2 years of experience working in a customer service environment.
• Minimum of a year of experience working in a school environment (desirable)
• Experience of using Microsoft office suite
• Experience of using Google suite (Google docs, sheets, drive, forms)
• Experience of database management i.e. inputting data
• Ability to communicate effectively orally and in writing
• Ability to answer phones and respond appropriately
• Good organization skills
• Ability to maintain confidentiality
• Excellent interpersonal skills- ability to work with many different ages and cultures
• Ability to follow through with instructions
• Attention to detail and efficient time management
• Ability to work outside of normal working hours when required to do so.
• Flexible - ability to perform other duties as requested and capable of using independent judgment in anticipating and then performing the responsibilities of the position