PPAG Job Vacancy For Stores Officer

Job Description

Report To: Finance Manager

Job Purpose:
To ensure that Stores Purchases and Suppliers are well kept, issued and properly accounted for.

Key Responsibilities:

• Plan commodity requirements
• Monitoring commodity inventory levels
• Coordinates monthly stock reports from all facilities and sites
• Monthly stock reports and reconciliation

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• Ensure periodic commodity forecast preparation
• Capture stock entries in the AccPac Accounting System
• Cross-checks all goods received and issued out of the stores as per Way Bills
• Checks and confirm that goods going out conform to Way Bill advice
• Keeps copies of Way Bills of goods going out
• Ensures that copies of Way Bills issued out to the person receiving the goods and the store keeper are well signed with a stamp
• Checks the consignment of all in-coming goods together with the Store Keeper
• Confirm goods coming in by  duly signing and stamping Goods Received Note
• Keeps a copy of the Goods Received Note
• Ensure that contraceptives requests from the facilities are accompanied with Goods Received Notes for previous request, duly signed by the Facility heads, the Storekeeper, the Security Officer and the Driver at the facility
• Ensure that contraceptives are kept in a clean environment under the appropriate temperature
• Update tally cards and all other stock ledgers regularlycounted for.

Required Skills or Experience

• A first degree in Purchasing and Supply/Stores Management or its equivalent with a minimum of three (3) years relevant working experience.                     

The Person Must:

• Have a good working knowledge in the use of the computer
• Be honest, transparent and reliable
• Have high sense of responsibility, accuracy, judgmental
• Strong knowledge of stores management
• Transparent, trustworthy and honest
• Must have good interpersonal  relationship must be a team player
• Must be vigilant and able to work extra hours
• Excellent report writing and communication skills
• Must have good innovative, proactive and goal oriented skills 
• Must be physically strong
• Have a dependable character
• Be able to work with little or no supervision
• Have the ability to work for long hours and under pressure