Creative Associates International Purchasing/Procurement Jobs in Accra
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Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C., Creative has a field presence in more than 15 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.
Job Description
Creative Associates International (Creative Associates) is implementing USAID/West Africa’s program Partnerships for Peace (P4P). The five-year program is partnering with stakeholders at the regional, national, and sub-national levels across several West African countries, to develop a shared foundational understanding of counter violent extremism (CVE) approaches; to increase governmental and civil society leadership of CVE efforts; and to improve regional coordination.
Position Summary
The Procurement & Logistics Officer is responsible for the acquisition of goods and services for P4P’s activities and operations in its four focus countries, as well as procurements for the regional Accra office. S/he will be responsible for providing oversight of all procurements in the country offices and/or directly conducting procurement processes him/herself in compliance with P4P/Creative policies and procedures and US Government regulations.
The Procurement & Logistics Officer is responsible for updating the project inventory for goods procured for grantees and partners and for P4P’s own office equipment. The Procurement & Logistics Officer will supervise a Procurement Assistant in the Accra office and will provide guidance to the Program Assistants in all four countries.
This position will be based in the Accra office; however, travel throughout the Sahel region is required.
Reporting & Supervision
The Procurement and Logistics Officer will report to the Deputy Chief of Party.
Pimary Responsibilities
Primary responsibilities include but are not limited to the following:
- Conduct and/or provide oversight of procurement processes for office operations and program activities through in-kind grants or direct activities in all project countries, and regional Accra office;
- Ensure that each procurement process is conducted correctly and that all documentation is appropriately approved in accordance with authorities matrix and filed – including but not limited to: purchase requests, requests for quotations or requests for proposals, vendor quotations or proposals, non-conflict of interest forms, evaluation score sheets, bid matrices/comparative statement, vendor vetting, blanket purchase agreement (BPA)/purchase order (PO)/subcontract/consultant agreement, goods or services received note (GRN/SRN), invoices and payment request forms;
- Confirm that quality of goods and services received are in accordance with the requirements and terms and conditions of the award document (PO/BPA/subcontract/consultant agreement);
- Track deliveries of goods and services and provide logistical support, as needed, to country offices;
- Submit payment requests to finance and track payments to vendors, consultants, and subcontractors;
- Ensure that each procurement is conducted in a fair and transparent manner and is carried out in accordance with P4P/Creative policies and procedures and USAID regulations;
- Ensure that P4P procurement tracker is updated weekly;
- Lead weekly operations meetings/calls with country offices and/or guide Procurement Assistant to conduct calls;
- Provide oversight and guidance to administrative staff in each office to ensure that P4P inventory is updated regularly with all project-related non-expendable property – including for grantees and project partners;
- Conduct market analyses to ensure updated information on availability, costs and sources of goods and services frequently procured on the P4P project;
- Ensure that vendor databases are routinely updated for each project country;
- Track actual versus budgeted costs for procurements and provide assistance to the DCOP in preparing projections for cash requests and other ad hoc requests;
- Provide regular updates to management team regarding project procurements and logistics;
- Conduct any other duties and tasks as assigned.
Recommended For You:
Required Skills or Experience
- Four-year university degree required;
- Must have 4+ years of general work experience, and 2+ years of specific experience related to the position working on USAID funded projects;
- Minimum of 1 year+ of supervisory experience;
- Strong knowledge of USAID/US government rules and regulations highly desirable;
- Strong ability to think critically, and be able to handle complicated logistical and procurement issues;
- Strong communication skills.
- Strong problem solving, prioritization, and time management skills are required.
- Excellent record keeping and documentation skills are required.
- Written and spoken fluency in English required; and proficiency in French is highly desirable;
- Ability to work well under pressure and efficiently handle multiple tasks, while meeting deadlines;
- Ability to work both independently and as a part of a team.
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