M&E Specialist - FHI 360

Job Summary

The M&E Specialist will oversee and coordinate monitoring, evaluation, and data management activities for the FHI 360 EpiC project across the three PEPFAR-supported regions in Ghana. The incumbent will be responsible for managing data flow from sub-grantees, ensuring high data quality, and facilitating timely reporting into FHI 360’s INFOLINK system, the national DHIS2 platform, and the PEPFAR Data for Real-time Impact Management (DATIM) system.

Additionally, the M&E Specialist will provide technical assistance and capacity strengthening to sub-grantees, lead quarterly Data Quality Assessments (DQAs), and support project planning, reporting, and presentation development.

Key Responsibilities & Duties

1. Data Management, Reporting & Verification

• Support and guide CSOs to correctly update results into the national DHIS2 platform and/or in EpiC Ghana specified recording and reporting tools.

• Receive, compile, review, and verify monthly and quarterly data submissions from all CSOs across the three regions, ensuring accurate and timely entry into FHI 360’s INFOLINK, DATIM/AFGHS data management system.

• Routinely cross-check, triangulate, and reconcile data between DHIS2, DATIM/AFGHS and INFOLINK to ensure zero variance.

• Train CSOs on government DHIS2 system and/or EpiC Ghana specified recording and reporting tools on recording of results daily.

2. Data Quality Assurance & Capacity Building

• Design, plan, and conduct quarterly Data Quality Assessments (DQAs) at sub-grantee sites and health facilities; develop and monitor implementation of Data Quality Improvement Plans (DQIPs).

• Provide ongoing M&E mentoring, coaching, and supportive supervision to sub-grantee staff and site-level M&E officers to strengthen local data collection tools, systems, and processes.

• Ensure sub-grantees adhere to standardized HIV M&E guidelines, national indicators, and PEPFAR MER (Monitoring, Evaluation, and Reporting) indicator definitions.

3. Program Planning, Reporting & Communications

• Actively participate in annual work plan development, technical proposal writing, and target alignment across supported regions.

• Lead the drafting of M&E sections for monthly, quarterly, semi-annual, and annual project reports submitted to the donor and key stakeholders.

• Develop high-quality, data-driven bi-weekly and monthly PowerPoint presentations for project leadership, donor briefings, and partner coordination meetings.

4. Advanced HIV Program M&E Responsibilities

• Review and update recording and reporting tools tailored for high-risk population programme.

• Analyze routine data to generate actionable insights, dashboard visualizations, and performance trend analyses to guide adaptive management and targeted programming.

• Support implementation of research, baseline/endline assessments, success story documentation, and dissemination of best practices.

Qualifications and Requirements

Academic Qualifications

• Master’s degree in Public Health (MPH), Biostatistics, Epidemiology, Health Informatics, Statistics, Demography, or a closely related field with a minimum of 6 years of relevant experience. OR

• Alternative: Bachelor’s degree in the above fields with a minimum of 8 years of direct public health M&E experience.

Technical Knowledge & Work Experience

• HIV/AIDS Programming: Demonstrated experience in M&E for large-scale HIV/AIDS prevention, care, treatment, and Key Population (KP) programs. Deep familiarity with PEPFAR MER indicators and reporting requirements is essential.

Database & Software Expertise

• Proficiency in working with FHI 360’s INFOLINK data management system (or comparable enterprise M&E systems).

• Hands-on experience with DHIS2 platform and PEPFAR DATIM system.

• Strong proficiency in data analysis and visualization software (e.g., SPSS, Stata, R, Excel Advanced, Power BI, or Tableau).

• Data Quality Assurance: Proven track record in conducting Routine Data Quality Assessments (RDQAs) and implementing corrective action plans in health programs.

• Capacity Strengthening: Experience in designing training modules and training sub-grantees, CBOs, or health facility staff on M&E tools and reporting protocols.

Core Competencies & Soft Skills

• Strong technical writing skills for donor reports, program briefs, and annual work plans.

• Excellent PowerPoint design and data presentation skills.

• High attention to detail, strong analytical capabilities, and problem-solving skills.

• Excellent interpersonal, communication, and team-player skills to engage effectively with sub-grantees, government health officials (GHS), and donor representatives.

• Ability to work independently, manage multiple deadlines, and travel frequently across project regions in Ghana.

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