Pacific International Lines Administrative/Secretarial Jobs in Ghana
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With over 55 years of leadership in the global shipping industry, Pacific International Lines (PIL) is looking for proactive individuals to drive innovation and sustainable shipping solutions. If you’re fueled by pioneering ideas, enjoy challenging the status quo, and are determined to make a significant impact, PIL wants you as a part of our dynamic community of maritime professionals.
At PIL, we provide local experiences with a global reach. With our headquarters in Singapore, and services offered at over 500 locations in 90 countries, you will have ample opportunities to work with colleagues from different cultures and communities.
Get On Board for a Dynamic and Purposeful Career.
We are looking for a highly motivated and detail-oriented Administration Executive to join our team at the PIL Ghana office in Tema.
This multifaceted role includes reception duties and is ideal for someone who thrives in a dynamic office environment. The successful candidate will be instrumental in managing procurement processes, maintaining efficient office operations, and serving as the first point of contact at the front desk.
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Key Responsibilities
- Establish and manage supplier relationships, negotiate terms, and oversee contracts.
- Ensure supplier compliance with organizational policies and procedures.
- Monitor and evaluate supplier performance regularly.
- Handle purchase orders, maintain stock levels, ensure timely deliveries, and generate procurement reports to support process improvements.
- Manage office supplies and equipment, coordinate meetings and travel, and liaise with vendors for maintenance and logistics.
- Serve as the first point of contact by greeting visitors, managing calls, handling inquiries, and maintaining security protocols and visitor logs.
Must Have
- Bachelor’s degree or Diploma in Business Administration, Procurement, Logistics, or related field.
- Minimum 2 years’ experience in procurement and office administration.
- Strong negotiation and supplier management skills.
- Professional written and verbal communication and interpersonal skills.
- Proficiency in Microsoft Office Suite.
We Value
- Exceptional attention to detail, reporting and compliance
- Must be a team player, fostering strong working relationships with colleagues to achieve collective success.
- Excellent organizational skills and able to handle multiple tasks.
- Proficiency in managing office logistics, supplies and equipment.
- Ability to coordinate meetings, conferences, travel and administrative workflows
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Why Join Us
- Be part of a leading global carrier with a strong focus on sustainability and innovation.
- Work in a dynamic and collaborative environment.
- Opportunities for professional growth and development.
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