Finance and Administrative Assistant - Abt Associates

The International Development Division focuses on improving the lives and economic well-being of people in lower and middle-income countries. We command technical expertise in health, agriculture, climate change, food security and governance—as well as in international evaluation.

Our multi-layered health portfolio includes policy, health promotion and disease prevention, health finance, and health systems management. In partnership with government clients and local experts, our high-quality programs in Africa, Asia, Latin America, and the Middle East are known for impact and innovation.

At Abt Associates, we are committed to creating a lasting culture of equity, diversity and inclusion and recognize that in order to achieve full participation, our practices must be free of prejudice, discrimination, and bias that result in inequitable outcomes. We are actively working to advance equity for everyone, and while we still have much work to do, we know that racial and cultural diversity are an asset to our business and the communities where we live and serve.

Our ongoing commitment is focused on creating business practices that advance racial and social equity, investments in community impact programs for the benefit of Black, Indigenous, and people of color (BIPOC), and expand upon project work related to racial equity and social justice.

Job Description

Abt is committed to providing reasonable accommodations for applicants with disabilities during our recruitment process. If you require such an accommodation, please send an email to our Human Resources team at [email protected] with your full name, email address, job you are applying to and the nature of your accessibility issue.

The World at Abt

Solving the world’s most pressing issues and improving the quality of life for people worldwide is what we do every day at Abt Global. Creating a more equitable world is no small task, but we are driven by big challenges.

We are a team of 4,000+ people in over 50 countries working in unison and focused on the bigger picture. Only by sharing our commitment, energy, and innovation do we affect change and push the boundaries of what’s possible. We welcome diverse ideas, backgrounds, and viewpoints – joining Abt means access to exceptional thinkers at the top of their game.

To thrive at Abt is to embrace flexibility and collaboration. Our open culture allows you to balance your work and personal life as needed to optimize personal well-being. Creating a more equitable world starts from within – we look after people around the world, and we’ll do the same for you.

Ready to embrace rewarding and meaningful work? Now is your chance.

The Opportunity

As a Finance and Administration Assistant, you will be responsible for performing accounting, procurement and administrative functions in support of all project activities following all relevant Department of State/ Office of Foreign Assistance (OFA) and Abt Global policies and procedures.

Under the direction of the Finance and Administration Manager, you will be responsible for assisting the finance team to ensure transactions and financial records of the accounts are up to date.

Core Responsibilities

• Assist the Accountant with the timely submission of the ROV in accordance with Abt Global procedures and policies.
• Scan and upload all financial documents into Abt’s web-based accounting software, Quickbooks
• Assists the Accountant with preparation of payment vouchers and corresponding checks.
• Assists the Accountant with the review of invoices and expense reports before payment and following up with vendors and staff to gather back up documentation.
• Assists the Accountant in Quickbooks entries, bank reconciliations and month-end reporting.
• Assists with online banking transactions.
• Assists with mobile money transaction payments to vendors, staff and seasconal employees.
• Perform general clerical duties, to include but not be limited to photocopying, scanning, , filing, and mailing.
• Assist staff in the process of completing Timesheets.
• Make logistical arrangements for project staff traveling outside their region or for international visitors as needed.
• Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, personnel files, consultant documents, travel files, procurement files, files of project deliverables, minutes of meetings, and project reports.
• Other duties as assigned by the supervisor.

Required Skills or Experience

• Bachelor's degree with 2 years relevant work experience

Minimum Qualifications

• High School Diploma + Four years of relevant experience, or Associates Degree + Two years of relevant experience

Preferred Qualification

• Bachelors Degree in Accounting, Finance, Management, Business, or other relevant field (desirable).
• 2 years relevant work experience and critical attention to details highly preferred.
• Experience in book keeping and preparing vouchers and accounts reconciliation.
• Proficient in the use of Quickbooks
• Good understanding of mobile money payment systems
• Prior experience in office administration and inventory management
• Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
• Ability to assess problems and develop solutions.
• Excellent inter-personal communication skills and excellent organization skills.
• Preference for candidates who have experience that relates to Department of State/ Office of Foreign Assistance-funded projects or other international development experience.
• Fluency in English preferred and working knowledge of local language in project area.

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