Administrative Assistant - Savannah Fruits Company

We are seeking a highly organised, proactive, and professional Administrative Assistant to provide comprehensive support to our Management team and Managing Director (MD). This is a full-time on-site role for an Administrative Assistant located in Accra. The Administrative Assistant will perform day-to-day administrative tasks, including managing phone calls, providing executive administrative support, and handling various clerical duties. The role requires effective communication and ensuring the smooth operation of office activitie

About The Savannah Fruits Co. Ltd

The Savannah Fruits Company is a Ghanaian company focused on sustainable production and export of high-quality, traditionally handcrafted shea butter and other African natural products such as virgin coconut oil, black soap, baobab oil etc.

The company delivers high-quality ingredients to the international edible and cosmetic markets. We work with local cooperatives, empowering Ghanaian women sustainably and profitably.

Responsiblities

The Administrative Assistant will report to the Managing Director on daily duties and responsibilities including:

Diary and Schedule Management:

• Manage and maintain the MD’s calendar, scheduling meetings, appointments, and travel arangements.
• Proactively identify scheduling conflicts and provide effectie solutions.

Communication Management:

• Screen and manage incoming calls, emails, and correspondence on behalf of the MD.
• Draft, proofread, and edit letters, reports, and other documents as required.

Meeting Coordination:

• Organize internal and external meetings, prepare agendas, take minutes, and follow upon action points.
• Liaise with clients, stakeholders, and senior management on behalf of the MD.

Travel and Logistics:

• Coordinate domestic and international travel, including flights, accommodation, visas, and itineraries.

Administrative Support:

• Handle confidential documents and maintain a well-organized filing system (both digital and paper).
• Process expenses and manage invoicing for the MD.
• Conduct research and compile information as needed for meeings or decision-making.
• Liaise with immigration for residenceand work permit
• Liaise with GFZA ensuring smooth communication and procedures are followed.
• Liaise and support other branches in their own administration to facilitate communication and consolidation with the HQ.

HR

• Support MD and HR managers in HR related issues

Project Support:

• Assist with the execution and monitoring of special projects and initiatives led by the MD.
• Track deadlines, deliverables, and ensure timely progress updates.

Reporting

• Liaise with the various departments to compile monthly reports
• Submit quarterly reports to GFZA
• Office Management
• Manage Accra’s office

Requirements & Desired Experience

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Experience supporting C-level executives in a fast-paced corporate environment.
• Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role.
• Excellent verbal and written communication skills.
• French-speaking is a big plus.
• High level of discretion, integrity, and professionalism.
• Strong organisational and time-management abilities.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook); familiarity with calendar and project management tools.
• Ability to work independently and prioritise workload effectively.
• Flexibility to adapt to changing schedules and urgent matters

Benefits

The Savannah Fruits Company is an equal opportunity employer, and we value having staff who come from communities that are most impacted by our work. We especially encourage women and people with disabilities to apply.

This Administration Assistant position is full-time and is based in Accra. The salary is competitive depending on experience and performance. We also offer benefits such as a communications stipend, Tier 1& 2 pension contribution & health insurance and paid leave after a probation period of 6 months.

1. 13th-month bonus based on individual performance
2. Tier 3 contribution based on the company’s performance

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