Cardinal Namdini Mining Limited Administrative/Secretarial Jobs in Bolgatanga
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Cardinal Namdini Mining Ltd. (CNML) is a subsidiary of Shandong Gold Mining Co. Ltd., which is duly listed on the Shanghai Stock Exchange (SSE) and Hong Kong Stock Exchange (HKSE). CNML is developing its’ primary asset located in the Upper East Region of Ghana with a strategic vision to build a world-leading, highly valuable and responsible world-class gold mining enterprise.
Job Description
- Location: Bolgatanga
- Section/ Unit: Administration
- Department: General Administration
- Job reports to:Unit Manager – General Admin
- Direct Reports: Archives & Admin Supervisor
Job Purpose
The Archives & Administration Officer plays a critical role in systematic control, security, retrieval, and archiving organizational documents and records. This position ensures the integrity of both electronic and physical records are accurately classified, safely stored, and accessible when needed, while ensuring full compliance with legal, regulatory, and operational requirements. This role is central to maintaining information/document integrity, enhancing operational efficiency and audit readiness.
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Primary Duties & Responsibilities
- Establish and maintain document control procedures to ensure consistency, accuracy, and accessibility of all official documents.
- Maintain version control and ensure all documents are properly formatted and comply with organizational standards and regulatory requirements.
- Develop and manage records classification schemes and retention schedules across departments.
- Ensure proper lifecycle management of records—from creation and use to secure storage, archiving, and authorized disposal
- Organize and maintain both physical and electronic filing systems in accordance with best practices and policy.
- Maintain an updated archive register with a clear index and searchability.
- Assist with regulatory (external) and internal audits by ensuring rapid retrieval and validation of documentation.
- Manage and maintain the Electronic Document Management System (EDMS) used on site.
- Serve as a central point of contact for record-related queries and document control procedures.
- Serve as back-to-back for Archives & Admin Supervisor
- Meeting management
Required Skills or Experience
Minimum qualification (s)
- Degree in Information Studies, Business Administration, Social Sciences or relevant discipline
Experience (Minimum)
- Minimum of 2 years in document control / records management
Knowledge (In-depth)
- Extensive knowledge of document control process and procedures
- In-depth understanding of document lifecycle and records retention requirements in the mining sector
- Proficiency in document management systems (EDMS) – Auto Desk Docs
Skills
- Proficient in Microsoft Office Suite
- Excellent organizational and records tracking skills
- Strong communication skills
- High attention to detail, confidentiality, and data accuracy
- Strong communication and collaboration skills, particularly in fast-paced and remote site environments
- Ability to multi-task
Leadership and behavioural attributes
- Data driven
- Diligent and focused
- Attention to details
- Result oriented
- Willingness and ability to learn and improve self-performance.
- Ability to plan and organize work in the most efficient way.
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Special conditions or requirements of the Job
- Working environment is multi-cultural and hence sensitivity is required
- Valuing diversity and inclusion practices are essential.
- Extended working hours involved
- Stringent deadlines
- High volume work
- Routine / non-routine duties
- Medically fit for the position and environment;
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