Agya Koo Shipping Limited Administrative/Secretarial Jobs in Accra
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Full Job Description - Read Carefully
Agya Koo Shipping Limited is seeking a detail-oriented and organised Administrative Officer to support our operations.
Job Summary:
- The successful candidate will manage administrative tasks, maintain efficient office processes, and provide support to management and staff.
- This role is essential in ensuring smooth operations and exceptional service delivery within our shipping and logistics business.
Key Responsibilities:
1. Administrative Support:
- Assist in day-to-day office operations and administrative functions.
- Manage correspondence, emails, phone calls, and mail.
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2. Document Management:
- Prepare, organise, and maintain company documents, reports, and records.
- Ensure compliance with company policies regarding document retention and confidentiality.
3. Customer Service:
- Act as a point of contact for customers and clients, addressing inquiries and aiding as needed.
- Support the team in resolving customer issues promptly and professionally.
4. Financial Administration:
- Assist in invoicing, bill processing, and maintaining records of expenses.
- Help with budget preparation and financial reporting.
5. Office Management:
- Ensure a clean and organized workspace for staff and visitors.
6. Data Entry and Reporting:
- Record and update shipping data in relevant systems.
- Generate reports and provide insights on operational performance as requested.
7. Collaboration and Support:
- Work closely with other departments to support company initiatives and projects.
- Assist in the training and onboarding of new staff as required.
Qualification Required & Experience
- Bachelor’s degree in business administration, Management, or a related field preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and some experience with office management software.
- Strong organisational and multitasking skills, with attention to detail.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Knowledge of shipping and logistics operations is an advantage.
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Personal Qualities:
- Professional attitude with a strong work ethic.
- Problem-solving mindset and ability to think critically.
- Adaptable and flexible with a positive attitude towards change.
Employment Type: Full-time
Salary: Competitive
Location: Sowutuom, Accra
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