Leasafric Administrative/Secretarial Jobs in Accra
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LEASAFRIC GHANA PLC is a leading non-bank financial institution specializing in asset finance through finance leasing. Since its establishment in 1994, Leasafric has been providing quality and innovative leasing and ancillary services to meet the unique needs of its customers. With a strong focus on technology and adherence to world-class systems and procedures, Leasafric aims to be the leasing and ancillary service company of choice in Ghana.
Role Description:
This is a full-time on-site role for a Fleet Documentation Officer located in Accra. The Fleet Documentation Officer is responsible for ensuring accuracy, efficiency, and outstanding customer service, and providing clerical services that expedite and maintain repair and maintenance job orders, as well as support fleet services.
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Key Responsibilities:
- Process and maintain vehicle registration documents, licenses, and permits.
- Liaise with DVLA to ensure all documentation is valid and up-to-date.
- Track and manage document expiry dates and proactively initiate renewals.
- Prepare and issue vehicle documents upon request (e.g., activation, completion of hire purchase agreements).
- Scan and archive physical vehicle documents for safekeeping and easy retrieval (both onsite and remotely).
- Maintain clear and concise electronic records of all documentation activity.
- Assist fleet managers and other departments with documentation-related inquiries.
- Contribute to the continuous improvement of fleet documentation processes.
- Ensure adherence to SLA on delivery
- Perform any other duties that are required and commensurate with the job's grade and title.
Required Skills or Experience
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Candidate must have an HND/degree in relevant discipline
- Professional certification will be an added advantage
- Strong planning and organizational skills
- Excellent time management
- Proactive and ability to take initiative
- Ability to handle pressure and tight deadlines
- Appropriately assertive manner to deal with clients
- Integrity and confidentiality are very key in this role
- The ability to work well with people are essential.
- Excellent organizational skills to meet goals and set priorities
- Familiarity with word processing and spreadsheet applications is beneficial.
- Proficiency in Microsoft Office Suite.
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Key Performance Indicators (KPIs):
- Quality Repair Work
- Cost Minimization
- Workshop identifications
- Enhance Customer Relations
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