Archivist - ARB Apex Bank

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Job Description: Responsibilities, Qualifications, and Necessary Skills

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The Bank invites applications from highly skilled and suitably qualified applicants for the following vacant position: Archivist

Role Summary

The Archivist will ensure the efficient and effective management of the bank’s records at the Records Centre at the Kumasi Branch and semi-current records nationwide

Key Responsibilities / Accountabilities

  • Facilitate the organisation and migration from a manual records management system to electronic records management
  • Ensure the effective and efficient management of the Electronic document management system (EDMS), after migration
  • Facilitate the submission of records to and retrieval of records from the records centre
  • Organise archival records and develop classification systems to facilitate access to archival materials
  • Integrate records retention and management into the culture and processes of the bank
  • Implement the records retention policy of the bank
  • Daily administration of the centre and also exercise oversight responsibility over semi-current records at the head office and branches of the bank
  • Identify and organise all dormant and orphaned records in the bank
  • Ensure proper storage and shelving of records in the repositories
  • Maintain a register of all the record holdings of the office (Accession Register)
  • Select and review records which have attained their retention periods
  • Re-schedule records on various forms E.g records Disposal form
  • Maintain a register or finding aid of all the record-holding of the office
  • Monitor the retrieval and re-shelving of records in the repositories
  • Evaluate records for preservation and retention
  • Ensure that the search room rules and regulations are adhered to by all searchers
  • Provide reference services to searches
  • Orientate staff on the processes for submission and retrieval of records from the records centre



Qualification Required & Experience

  • A minimum of a First Degree in Archival Studies, Public Administration, Information Studies or in a relevant field with at least 5 years post-qualification experience at an archives or records management centre
  • A professional qualification in records management and archives administration will be preferred
  • Must have extensive experience in records management

Knowledge and Skills

  • A working knowledge of an Electronic Document Management system (EDMS) is essential
  • Must be methodical, with strong attention to detail
  • Must be familiar with standards and best practices of records management, preservation and access
  • Knowledge of EDMS is required
  • Ability to keep accounts of detailed records
  • Excellent organisational & administrative skills
  • Must be proactive and results-oriented
  • Self-motivated and able to work with very minimum supervision
  • Strong interpersonal skills and a good team player
  • Must be computer literate and proficient in the use of MS Office applications

Location: Accra

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