ARB Apex Bank Banking Jobs in Accra
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The Bank invites applications from highly skilled and suitably qualified applicants for the following vacant position: Archivist
Role Summary
The Archivist will ensure the efficient and effective management of the bank’s records at the Records Centre at the Kumasi Branch and semi-current records nationwide
Key Responsibilities / Accountabilities
- Facilitate the organisation and migration from a manual records management system to electronic records management
- Ensure the effective and efficient management of the Electronic document management system (EDMS), after migration
- Facilitate the submission of records to and retrieval of records from the records centre
- Organise archival records and develop classification systems to facilitate access to archival materials
- Integrate records retention and management into the culture and processes of the bank
- Implement the records retention policy of the bank
- Daily administration of the centre and also exercise oversight responsibility over semi-current records at the head office and branches of the bank
- Identify and organise all dormant and orphaned records in the bank
- Ensure proper storage and shelving of records in the repositories
- Maintain a register of all the record holdings of the office (Accession Register)
- Select and review records which have attained their retention periods
- Re-schedule records on various forms E.g records Disposal form
- Maintain a register or finding aid of all the record-holding of the office
- Monitor the retrieval and re-shelving of records in the repositories
- Evaluate records for preservation and retention
- Ensure that the search room rules and regulations are adhered to by all searchers
- Provide reference services to searches
- Orientate staff on the processes for submission and retrieval of records from the records centre
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Qualification Required & Experience
- A minimum of a First Degree in Archival Studies, Public Administration, Information Studies or in a relevant field with at least 5 years post-qualification experience at an archives or records management centre
- A professional qualification in records management and archives administration will be preferred
- Must have extensive experience in records management
Knowledge and Skills
- A working knowledge of an Electronic Document Management system (EDMS) is essential
- Must be methodical, with strong attention to detail
- Must be familiar with standards and best practices of records management, preservation and access
- Knowledge of EDMS is required
- Ability to keep accounts of detailed records
- Excellent organisational & administrative skills
- Must be proactive and results-oriented
- Self-motivated and able to work with very minimum supervision
- Strong interpersonal skills and a good team player
- Must be computer literate and proficient in the use of MS Office applications
Location: Accra
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