Jibu Inc Human Resource Management Jobs in Accra
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
The HR & Procurement Admin is responsible for facilitating key HR administrative duties and to efficiently ensuring the end-to-end running of HR projects and operations. This position provides support to the operation & human resource functions as needed, including record-keeping, file maintenance, recruitment, onboarding, supply chain management, etc.
Supervision Received: This position works semi-autonomously, receiving guidance and support from the Operations Manager
Duties And Responsibilities
- Manage HR administrative duties:
- Maintain filing system; retrieve documents from filing system, handle requests for information and data
- Coordinates insurance, vacation, holiday, sick pay, etc.
- Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors
- Answering all internal and external HR-related queries and requests
- Supply Chain Management:
- Ensure full implementation of the company’s procurement policy, procedure and regulation.
- Support in negotiation of the best price for all inventories procured for the warehouse and marketing use.
- Ensure inventory stock levels are maintained and records are well kept I.e quotation, LPO, delivery notes, GINs, GRNs, and Invoices.
- Attend monthly stock take at the warehouse.
- Update the procurement tracker and daily and monthly stock sheet.
- Ensure all suppliers sign and submit a fully executed agreement together with all relevant company documents - Company registration, PIN, VAT, Tax Compliance Certificate etc.
- Follow up on suppliers' pending payments with finance and update their credit status.
- Recruitment & Onboarding
- Assist in recruitment (arrange interview, email notification, and reference checks)
- Supporting the administrative part of the new hire process (screening, contracts, updating of HR systems)
- Helping out where necessary during the pre-boarding and onboarding of employees, i.e. staying in touch with them, answering their questions, sending them relevant material, and so on
- Track probation status and alert GHR update records with new hires
- Employee benefits
- Being the go-to person for employees with benefits-related questions and problems
- Acting as the liaison between employees and insurance providers
- Updating & tracking benefit plans (healthcare, retirement, etc.)
- Coordinate and track salary advance benefit for employees (provide report & recommendations)
- Recommending possible actions to improve existing processes
- Office Operations Support
- Provide support on office’s ongoing project (Coordination of Kiva)
- Attend company meetings and take notes, keep minutes, etc.
- Maintain and ensure office operations run smoothly at all times
- Act as HR Manager for Corporate Store
- Team engagement and company growth
- Be a supportive, dynamic, and flexible team member and coordinate well with other
- departments and functions
- Do not wait to be assigned a task but hunt for opportunities to bring improvements and support others
- Be honest, reliable and dedicated
- Bring the energy and stamina to go far with Jibu and join us in building a unique success story
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Experience Requirements
- Proven work experience, preferably in office administrative assistant or similar role (customer service oriented)
- Working understanding of human resource principles, practices, and procedures.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite and other related software.
- Excellent interpersonal skills: able to welcome visitors in a friendly manner, and support staff in the office in a friendly and helpful way
- Excellent organizational skills: able to keep track of activities happening in the office, provide support in organizing events for staff, manage staff leave tracker, make sure there are sufficient office supplies, etc.
- Ability to work under minimum supervision
Culture Fit Criteria
At Jibu, we do not recruit based on CVs only, we look for a candidate with the right attitude, hunger for success and talent.
- A self-starter and initiator with an intrinsic motivation to perform
- Highly motivated to Get Things Done Quickly
- Strong entrepreneurial and business instincts, backed with strategic thinking
- Perfect written and spoken English
- Able to represent the Jibu Brand and comfortably communicate decisions from management to the franchise network
Desired Skills and Experience
- Office Administration, Excel
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
The HR & Procurement Admin is responsible for facilitating key HR administrative duties and to efficiently ensuring the end-to-end running of HR projects and operations. This position provides support to the operation & human resource functions as needed, including record-keeping, file maintenance, recruitment, onboarding, supply chain management, etc.
Supervision Received: This position works semi-autonomously, receiving guidance and support from the Operations Manager
Duties And Responsibilities
- Manage HR administrative duties:
- Maintain filing system; retrieve documents from filing system, handle requests for information and data
- Coordinates insurance, vacation, holiday, sick pay, etc.
- Schedule and coordinate meetings, appointments, and travel arrangements for managers or supervisors
- Answering all internal and external HR-related queries and requests
- Supply Chain Management:
- Ensure full implementation of the company’s procurement policy, procedure and regulation.
- Support in negotiation of the best price for all inventories procured for the warehouse and marketing use.
- Ensure inventory stock levels are maintained and records are well kept I.e quotation, LPO, delivery notes, GINs, GRNs, and Invoices.
- Attend monthly stock take at the warehouse.
- Update the procurement tracker and daily and monthly stock sheet.
- Ensure all suppliers sign and submit a fully executed agreement together with all relevant company documents - Company registration, PIN, VAT, Tax Compliance Certificate etc.
- Follow up on suppliers' pending payments with finance and update their credit status.
- Recruitment & Onboarding
- Assist in recruitment (arrange interview, email notification, and reference checks)
- Supporting the administrative part of the new hire process (screening, contracts, updating of HR systems)
- Helping out where necessary during the pre-boarding and onboarding of employees, i.e. staying in touch with them, answering their questions, sending them relevant material, and so on
- Track probation status and alert GHR update records with new hires
- Employee benefits
- Being the go-to person for employees with benefits-related questions and problems
- Acting as the liaison between employees and insurance providers
- Updating & tracking benefit plans (healthcare, retirement, etc.)
- Coordinate and track salary advance benefit for employees (provide report & recommendations)
- Recommending possible actions to improve existing processes
- Office Operations Support
- Provide support on office’s ongoing project (Coordination of Kiva)
- Attend company meetings and take notes, keep minutes, etc.
- Maintain and ensure office operations run smoothly at all times
- Act as HR Manager for Corporate Store
- Team engagement and company growth
- Be a supportive, dynamic, and flexible team member and coordinate well with other
- departments and functions
- Do not wait to be assigned a task but hunt for opportunities to bring improvements and support others
- Be honest, reliable and dedicated
- Bring the energy and stamina to go far with Jibu and join us in building a unique success story
ADVERTISEMENT - CONTINUE READING BELOW
Experience Requirements
- Proven work experience, preferably in office administrative assistant or similar role (customer service oriented)
- Working understanding of human resource principles, practices, and procedures.
- Ability to function well in a high-paced and at times stressful environment.
- Proficient with Microsoft Office Suite and other related software.
- Excellent interpersonal skills: able to welcome visitors in a friendly manner, and support staff in the office in a friendly and helpful way
- Excellent organizational skills: able to keep track of activities happening in the office, provide support in organizing events for staff, manage staff leave tracker, make sure there are sufficient office supplies, etc.
- Ability to work under minimum supervision
Culture Fit Criteria
At Jibu, we do not recruit based on CVs only, we look for a candidate with the right attitude, hunger for success and talent.
- A self-starter and initiator with an intrinsic motivation to perform
- Highly motivated to Get Things Done Quickly
- Strong entrepreneurial and business instincts, backed with strategic thinking
- Perfect written and spoken English
- Able to represent the Jibu Brand and comfortably communicate decisions from management to the franchise network
Desired Skills and Experience
- Office Administration, Excel
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