Administrative Officer - Aldelia



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Administrative Officer - Aldelia





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1. Patiently scroll down and read the job description below.

2. Scroll down and find how to apply or mode of application for this job after the job description.

3. Carefully follow the instructions on how to apply.

4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.


The Administrative officer is responsible for the implementation of administrative strategies in Aldelia. The job holder will be responsible for the smooth implementation of all administrative processes. He/She will manage all client complaint resolutions and support the operations, procurement and logistics teams.

Key Responsibilities

  • People management of external staff.
  • Ensure timely distribution of Payslips to contractors and external staff.
  • Resolve external staff complaints.
  • Assist in sourcing, selecting, controlling, and managing third party vendors' activities who directly impact our business.
  • Assist in the planning, administering, implementation and controlling of weekly budgets for office operations purposes.
  • Assist in providing operational support to Aldelia HQ on vendor registration, vendor sourcing etc.
  • Provide general support to the operations team.
  • Manage health insurance enrolment and pension accounts creation for external staff.
  • Manage the process of permit acquisition and renewal.
  • Assist in budget Planning.


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Key Relationships/ Stakeholders

External

  • Client
  • Vendors
  • Contractors
  • Partners
  • Immigration Authorities

Internal

  • Line Management
  • Employees
  • Other Aldelia offices

Person Specification

Prefered Experience

  • Bachelor's degree qualified ideally in Social Sciences, Business Administration, Humanities.
  • A minimum of 3 years experience in administration, office management, general service is required for this role.
  • Knowledge of organizational effectiveness and administrative management.
  • Experience in budgeting and forecasting.

Language Requirement

Proficiency in English is required. Proficiency in French or Portuguese is an added advantage.

Skills

  • Demonstrate a high level of autonomy, fast thinking, and decision-making skills.
  • The ability to think outside the box is a great advantage.
  • Demonstrate a high level of interpersonal, analytical, and writing skills to effectively communicate.
  • Ability to think from a business perspective and make basic decisions on behalf of the company.
  • Demonstrate a high level of proficiency in Microsoft Office Suite.
  • Can identify, allocate and monitor resources effectively and efficiently.


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Behaviours

  • Performance, Efficiency, Teamwork, Diligence, Congeniality
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Before you look at how to apply for the job, take a look at the recommended career resources and guides we have for you. It is always good to prepare yourself for your dream job. Carefully read the articles and proceed to apply.

How to Apply

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Disclaimer

  • Do not pay any fee to any Recruiter.
  • The Recruiter may amend, delete or expire jobs at any time without notification.
  • The Recruiter reserves the right not to proceed with filling the position.
  • An application will not in itself entitle the applicant to an interview.

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