Consult AGE Administrative/Secretarial Jobs in Accra
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The Consult-AGE is seeking a highly skilled and organized Executive Assistant to join our dynamic team. As an Executive Assistant, you will play a crucial role in supporting the managing practitioner and ensuring the smooth operation of daily business activities. This is an excellent opportunity for a dedicated professional who thrives in a fast-paced environment and possesses exceptional multitasking abilities.
About Us
Founded in 2020, The Consult-AGE is an accounting firm that provides Audit, Tax and Advisory services in Ghana.
Our mission at The Consult-AGE is to help small to medium-scale enterprises grow by providing exceptional assurance, tax and advisory services. We strive to exceed expectations and are passionate about the success of our clients. We deliver personalized service, offer practical solutions to our clients, and develop lasting relationships built on reliable and proactive communication. We also strive to provide a working environment where staff members can grow and succeed.
Responsibilities
- Aid management in preparing for meetings
- Responding to emails and document requests on behalf of management
- Draft slides, meeting notes, and documents for management
- Assist the managing practitioner in managing the Firm's social media pages from time to time
- Provide comprehensive administrative support, including managing calendars, scheduling appointments, and coordinating meetings.
- Handle and prioritize incoming communications (phone calls, emails, letters) and respond to inquiries on behalf of the managing practitioner.
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- Prepare and edit correspondence, reports, and presentations with attention to detail and accuracy.
- Conduct research, compile data, and prepare reports or summaries as requested.
- Maintain confidentiality of sensitive information and exercise discretion in handling sensitive matters.
- Collaborate with internal and external stakeholders to ensure smooth coordination and efficient workflow.
- Oversee petty cash and maintain accurate records of expenditures and reimbursements.
- Perform general administrative tasks such as filing, photocopying, and record keeping.
- Manage the day-to-day operations of the office, including office supplies procurement, vendor coordination, and facilities management.
- Handle ad hoc projects and tasks as assigned.
- Draft invoices and follow up with customers on overdue balances
Qualifications
- Bachelor's degree or equivalent experience
- Proven experience as an Executive Assistant or similar role, preferably in a fast-paced corporate environment.
- Exceptional organizational skills with the ability to manage multiple tasks and prioritize effectively.
- Strong problem-solving skills and the ability to anticipate needs and proactively address issues.
- Proficiency in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Excellent written and verbal communication skills
- Basic knowledge of how to post content on social media (i.e. Instagram, LinkedIn)
- Strong attention to detail and accuracy in all aspects of work.
- Basic Accounting knowledge
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