Finance Manager: Support Office - Marie Stopes Ghana

Established in 2006, Marie Stopes Ghana (MSG) is an affiliate of MSI Reproductive Choices and is one of the largest specialized Sexual and Reproductive Health (SRH) organisations in Ghana. MSG complements the Ministry of Health and Child Care in the provision of quality and affordable general health and SRH services in all provinces of Ghana.

Marie Stopes International Ghana (MSIG) is a result-oriented not-for-profit organization providing family planning, sexual and reproductive healthcare (SRH) services. MSIG’s goal is to meet the needs of underserved Ghanaians, dramatically improve access and use of family planning and other reproductive health services.

Job Description

MSI Ghana has a vacancy for a passion-driven, well-organised, client-oriented and energetic individual with the below relevant qualification/s and experience. MSI Ghana’s goal is to meet the needs of the underserved and improve access to the use of Family Planning (FP) and other Sexual Reproductive Health (SRH) services.

At MSI Reproductive Choices we are unapologetically pro-choice. We believe that every woman has the right to make choices about her own body and her own future

Length of Contract: Permanent

The job holder is responsible for the day-to-day operations of the Finance Function and directly supervises all finance and store officers. Finance Officers and Finance Coordinators will report to the Finance Manager.

Key Responsibilities

Leadership and Human Resource

• Provide and ensure leadership by example to Finance team members
• Deputize for the Director, Finance & IT as assigned
• Ensures finance team deliver the highest standard of departmental, cross departmental teamwork and customer service
• Enhances the Finance department’s relations with all departments.
• Works with Director, Finance & IT to ensure optimal deployment of resources to achieve departmental and corporate organisational goals
• Provide coaching, guidance and support team to reach their full potential through the performance management process.
• Provide finance-related support to all MSIG team members
• Support DFIT to effectively allocate roles and responsibilities within the finance department as required.
• Effective planning of quarterly monitoring and additional financial procedures

Accounting and Financial Controls

• Ensures complete and accurate financial accounting in line with MSIG global guidelines and International Accounting Standards.
• Supervise the reconciliation of inventory to sales and banking reports
• Manages all records posted in MSIG Accounting Software(SUN)
• Coordinates timely Audit (external, internal and project audit) processes including producing evidence and documents
• Responds to audit queries and implement audit recommendations in conjunction with Director, Finance & IT
• Coordinates the monthly financial reporting process
• Develop systems, processes and procedures for effective implementation of financial controls.
• Conducts needs-based monitoring and support visits to Regional offices, centres and outreach sites.
• Conduct on-the-spot cash check on all MSIG centres and petty cash holders

Management and Donor Reporting

• Supports in the response to donor reports queries and call for information and documentations
• Ensures the preparation of monthly project spend status to project managers for effective management of project budget

Budgeting

• Timely uploads all projects budgets into SUN
• Work with Director, Finance & IT to coordinate the preparation of Business Plan (Headline & Detailed Budgets)
• Upload Approved Detailed Business Plan into SUN
• Lead and coordinate quarterly budget review process including Budget holders meeting
• Provide technical support to budget holders and project managers to monitor and control their budgets

Cash and Risk Management

• Support Director of Finance in development and implementation of risk controls
• Manage banking and treasury relationship between MSIG and its Bankers

Required Skills or Experience

To succeed in this role, you must have:

• A Bachelor of Accountancy or Finance or equivalent
• A qualified accountant/ final level or post graduate degree in business administration accounting and finance related field
• Short courses in financial management would be an advantage
• Minimum of six (6) years’ experience working for an International NGO in a similar position or role
• Experience of financial grant management for at least ONE of the following; USAID, DFID and European Commission
• Proven experience of increasing cost effectiveness and compliance and reducing financial risk through improved internal controls
• Excellent knowledge of financial management systems and reporting
• Ability to perform under pressure, handle heavy workloads and meet stringent reporting deadlines
• Good level of analytical skills
• Computer literate and hands –on experience with computerized Accounting systems; Knowledge of SUN systems and VISION or Q&A reporting
• Able to communicate effectively at all levels
• Good verbal, written and presentation skills
• Cross-functional team player
• Enormous Relationship building and negotiation skills

Attributes

• Strong commitment to the goals and vision of MSIG 
• Able to work on own initiative and at long periods 
• Customer-focused with good interpersonal skills to engage with people at all levels (other team members, government, donor, partners, and community) 
• Enjoys motivating team members to deliver results and provide quality service; able to give constructive honest feedback 
• Self-motivator; enthusiastic 
• Culturally sensitive 
• Trust-worthy and principled; zero tolerance for fraud 
• Team player 
• Pro-family planning and pro-choice