Administrative Assistant - Reputable Construction Firm

A thriving construction firm located at Osu is seeking the services of a competent Administrative Assistant to join their team.

Direct report: Chief Executive Officer

JOB PURPOSE

The successful candidate shall be responsible for the management of the office and undertake other day-to-day administrative responsibilities.

KEY RESPONSIBILITIES

• Maintain a clean reception space and ensures the office is equipped with all necessary stationery and materials
• Warmly receive and attend to walk-in clients
• Respond to clients/visitor’s enquiries professionally either in-person or via phone/email

• Receive incoming calls, correspondence, packages and forward to respective recipients.
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Design, operationalise and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Book travel arrangements for employees where necessary
• Submit and reconcile expense reports to Account unit
• Maintain office security by following safety procedures
• Prepare for office meetings and attend to external guests as and when needed
• Assist with administrative tasks for other affiliated firms where necessary.
• Perform any other assigned responsibilities as and when required

Required Skills or Experience

• Bachelor’s Degree in any Social Science discipline or related field
• Possess a minimum of two years experience in a related role

Skills and Abilities

• Demonstrates strong computer literacy (Proficient in Microsoft office suite)
• Demonstrates excellent telephone ethics and administrative skills
• Demonstrates excellent written and verbal communication skills
• Previous experience in office management, and client service in the construction industry is preferred
• Ability to maintain calm, polite and tactful demeanor in stressful situations
• Possess excellent organizational and multi-tasking skills