Reputable Company Administrative/Secretarial Jobs in Accra
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A thriving construction firm located at Osu is seeking the services of a competent Administrative Assistant to join their team.
Direct report: Chief Executive Officer
JOB PURPOSE
The successful candidate shall be responsible for the management of the office and undertake other day-to-day administrative responsibilities.
KEY RESPONSIBILITIES
- Maintain a clean reception space and ensures the office is equipped with all necessary stationery and materials
- Warmly receive and attend to walk-in clients
- Respond to clients/visitor’s enquiries professionally either in-person or via phone/email
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- Receive incoming calls, correspondence, packages and forward to respective recipients.
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Design, operationalise and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements for employees where necessary
- Submit and reconcile expense reports to Account unit
- Maintain office security by following safety procedures
- Prepare for office meetings and attend to external guests as and when needed
- Assist with administrative tasks for other affiliated firms where necessary.
- Perform any other assigned responsibilities as and when required
Required Skills or Experience
- Bachelor’s Degree in any Social Science discipline or related field
- Possess a minimum of two years experience in a related role
Skills and Abilities
- Demonstrates strong computer literacy (Proficient in Microsoft office suite)
- Demonstrates excellent telephone ethics and administrative skills
- Demonstrates excellent written and verbal communication skills
- Previous experience in office management, and client service in the construction industry is preferred
- Ability to maintain calm, polite and tactful demeanor in stressful situations
- Possess excellent organizational and multi-tasking skills
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