Ghana News Agency Administrative/Secretarial Jobs in Accra
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The Ghana News Agency (GNA) is inviting applications from suitably qualified, result-driven, competent, and dynamic professionals to fill various vacant positions. The available position is Administrative Officer.
Job Description: Key Duties and Responsibilities
- Implements Human Resource policies, systems, and procedures, and work plan in line with approved rules and regulations.
- Assists in the preparation of leave rosters of the various Departments.
- Monitors the actual Head Count of employees and prepares monthly manning reports for review and update the manning register.
- Coordinates and provides the necessary input during recruitment processes (e.g., shortlisting of applicants, arrangement of logistics, etc.) in accordance with approved HR policies and procedures.
- Supervises and coordinates orientation programs for newly employed Staff.
- Liaises with Departments to ensure that the placement, orientation, and probationary period of new employees are strictly adhered to.
- Participates in conducting Staff Performance Appraisals.
- Monitors all contracts and temporary engagements with consultants in line with approved HR policies, procedures and related labour regulations.
- Processes employees’ actions including reimbursable of claims (e.g. leave, sick offs, medical, advances/loans, etc.) for approval in line with established policy guidelines.
- Handles and/or responds to HR operational enquiries from employees within prescribed limits of authority.
- Maintains and updates Human Resource Information Systems (HRIS) in accordance with directives.
- Responsible for the maintenance and update of employee records and files.
- Conducts training needs analysis and coordinate/support the administration and management of training programmes.
- Monitors and reports on the activities of training providers and institutions.
- Provides support in the implementation of the Performance Management System of the Company.
- Monitors the activities of the administrative and other outsourced staff within the Company to ensure compliance with approved policies and guidelines.
- Provides support in the planning and organizing staff durbars and other staff welfare activities.
- Prepares monthly/periodic HR Reports relating to job function.
- Performs any other duty(s) assigned by Superior Officer.
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Qualification Required & Experience
- 1st Degree, preferably BBA/BSc. Administration or Human Resources from a recognized university or its equivalent, with at least five (5) years work experience in responsible human resource or administrative duties.
- Good knowledge and understanding of Labour Laws and regulations.
- In-depth knowledge and understanding in the implementation of HR Policies and Procedures.
- Good knowledge and understanding of the HR Management Systems.
- Good planning and organizing skills.
- Excellent communication, presentation and report-writing skills.
- Ability to maintain professional relationships with internal and external stakeholders and work effectively with all categories of employees.
- Ability to meet deadlines and execute projects.
- Good decision-making and analytical skills.
- Good knowledge in the use of Microsoft Word, PowerPoint, Excel, Internet and other HR software and tools.
- Supervisory and interpersonal skills in a term set.
Location: Accra
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