Administrative Officer - Ghana News Agency

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Administrative Officer - Ghana News Agency

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The Ghana News Agency (GNA) is inviting applications from suitably qualified, result-driven, competent, and dynamic professionals to fill various vacant positions. The available position is Administrative Officer.

Job Description: Key Duties and Responsibilities

  • Implements Human Resource policies, systems, and procedures, and work plan in line with approved rules and regulations.
  • Assists in the preparation of leave rosters of the various Departments.
  • Monitors the actual Head Count of employees and prepares monthly manning reports for review and update the manning register.
  • Coordinates and provides the necessary input during recruitment processes (e.g., shortlisting of applicants, arrangement of logistics, etc.) in accordance with approved HR policies and procedures.
  • Supervises and coordinates orientation programs for newly employed Staff.
  • Liaises with Departments to ensure that the placement, orientation, and probationary period of new employees are strictly adhered to.
  • Participates in conducting Staff Performance Appraisals.
  • Monitors all contracts and temporary engagements with consultants in line with approved HR policies, procedures and related labour regulations.
  • Processes employees’ actions including reimbursable of claims (e.g. leave, sick offs, medical, advances/loans, etc.) for approval in line with established policy guidelines.
  • Handles and/or responds to HR operational enquiries from employees within prescribed limits of authority.
  • Maintains and updates Human Resource Information Systems (HRIS) in accordance with directives.
  • Responsible for the maintenance and update of employee records and files.
  • Conducts training needs analysis and coordinate/support the administration and management of training programmes.
  • Monitors and reports on the activities of training providers and institutions.
  • Provides support in the implementation of the Performance Management System of the Company.
  • Monitors the activities of the administrative and other outsourced staff within the Company to ensure compliance with approved policies and guidelines.
  • Provides support in the planning and organizing staff durbars and other staff welfare activities.
  • Prepares monthly/periodic HR Reports relating to job function.
  • Performs any other duty(s) assigned by Superior Officer.



Qualification Required & Experience

  • 1st Degree, preferably BBA/BSc. Administration or Human Resources from a recognized university or its equivalent, with at least five (5) years work experience in responsible human resource or administrative duties.
  • Good knowledge and understanding of Labour Laws and regulations.
  • In-depth knowledge and understanding in the implementation of HR Policies and Procedures.
  • Good knowledge and understanding of the HR Management Systems.
  • Good planning and organizing skills.
  • Excellent communication, presentation and report-writing skills.
  • Ability to maintain professional relationships with internal and external stakeholders and work effectively with all categories of employees.
  • Ability to meet deadlines and execute projects.
  • Good decision-making and analytical skills.
  • Good knowledge in the use of Microsoft Word, PowerPoint, Excel, Internet and other HR software and tools.
  • Supervisory and interpersonal skills in a term set.

Location: Accra

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  • An application will not in itself entitle the applicant to an interview.


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