GIZ Administrative/Secretarial Jobs in Ghana
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
Project Brief
Governance for Inclusive Development (GovID) operating at the national and sub-national seeks to contribute to the development of governance by improving transparency, internal accountability, participation, and delivery of public services
Scope of the Role
- As an administrative assistant, you will be providing the day-to-day administrative needs of the office.
Tasks
- Assists in ensuring all relevant information are cascaded among all staff, partners, and other institutions.
- Assists in organizing administrative and logistical aspects of events such as meetings and workshops according to GIZ’s rules and regulations
- Accompanies administrative officer and/or manager to meetings where required.
- Assists with monitoring the availability of accessories and stocks.
- Helps with procuring items in accordance with GIZ requirements.
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- Assists with filing documents in reference files or in DMS in line with GIZ’s filing rules.
- Assists with management of incoming and outgoing correspondence (post, fax, email), prioritizing and organizing them.
- Creates and maintains an address file with important contact details.
- Reports damages/defects in office furnishings and equipment to his/her superior and support with follow up on maintenance and repair.
- Performs other duties and tasks at the request of management
Qualification Required & Experience
- Certificate/Diploma or comparable qualification from a commercial academy
- A minimum of 1-2 years of professional experience in a comparable position
- Excellent working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office)
- Highly organized and able to multitask.
- Excellent knowledge of the English language with knowledge of German as an added advantage
- Good management and organizational skills and customer and service-oriented attitude
- Excellent analytical, critical, and creative thinking, oral and written communication skills
- The ability to develop and carry out work plans and solve problems independently with a creative and pragmatic approach.
- Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
Location: Accra & Tamale
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
Project Brief
Governance for Inclusive Development (GovID) operating at the national and sub-national seeks to contribute to the development of governance by improving transparency, internal accountability, participation, and delivery of public services
Scope of the Role
- As an administrative assistant, you will be providing the day-to-day administrative needs of the office.
Tasks
- Assists in ensuring all relevant information are cascaded among all staff, partners, and other institutions.
- Assists in organizing administrative and logistical aspects of events such as meetings and workshops according to GIZ’s rules and regulations
- Accompanies administrative officer and/or manager to meetings where required.
- Assists with monitoring the availability of accessories and stocks.
- Helps with procuring items in accordance with GIZ requirements.
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- Assists with filing documents in reference files or in DMS in line with GIZ’s filing rules.
- Assists with management of incoming and outgoing correspondence (post, fax, email), prioritizing and organizing them.
- Creates and maintains an address file with important contact details.
- Reports damages/defects in office furnishings and equipment to his/her superior and support with follow up on maintenance and repair.
- Performs other duties and tasks at the request of management
Qualification Required & Experience
- Certificate/Diploma or comparable qualification from a commercial academy
- A minimum of 1-2 years of professional experience in a comparable position
- Excellent working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications (e.g., MS Office)
- Highly organized and able to multitask.
- Excellent knowledge of the English language with knowledge of German as an added advantage
- Good management and organizational skills and customer and service-oriented attitude
- Excellent analytical, critical, and creative thinking, oral and written communication skills
- The ability to develop and carry out work plans and solve problems independently with a creative and pragmatic approach.
- Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management.
Location: Accra & Tamale
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