Office Administrator - iPay



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We are currently looking for Office Administrator to support day to functionalities of iparama administration department.

  • Manage phone calls and correspondence (e-mail, letters, packages etc.).
  • Create and update records and databases with personnel, financial and other data.
  • Submit timely reports and prepare presentations/proposals as assigned.
  • Designs and implements office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
  • Completes operational requirements by scheduling and assigning employees and following up on work results.
  • Answering screening and forwarding incoming phone calls.
  • Receiving and sorting and distributing daily emails.
  • Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately.
  • Prepare correspondence and documents.
  • Organize conference and meeting room bookings.
  • Assist new applicants who come into the building to apply for positions.
  • Schedule and follow up on appointments.
  • Organize courier deliveries.

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  • Schedule and track meetings and appointments, and book flights and travel arrangements.
  • Deal with emergencies in a timely and effective manner, while streamlining office operations. Update databases and perform general administrative tasks across the organization.
  • Proven experience as an office administrator, office assistant or relevant role.
  • Outstanding communication and interpersonal abilities.
  • Excellent organizational and leadership skills.
  • Familiarity with office management procedures and basic accounting principles.
  • Excellent knowledge of MS Office and office management software (ERP etc.)
  • Qualifications in secretarial studies will be an advantage.
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