Records Management Assistant - Genius Brain Limited

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Records Management Assistant - Genius Brain Limited

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Genius Brain Limited is an HR consulting firm providing HR solution to both businesses and individuals. The company provides quality service and strives to establish strong, long-term relationships with its clients. The company aims at matching the right skill with the job to be performed mainly focusing on the long-term benefits for both the individual and the organization.

Their services include Talent hunting, Training and development, talent sourcing, Job search, factory hands & support services, operating procedures etc.

Job Description

Job Profile

The Records Management Assistant’s role is to administer, maintain and coordinate records management activities under the guidance of a supervisor. He will also be involved in all activities related to the client's records management system and ensure the integrity of
records management activities and adherence to related procedures.



Responsibilities and Duties:

  • Responsible for the management and maintenance of records in a safe and secure manner
  • Ensure access to records as assigned to authorized personnel (internal and external)
  • Process and catalogue electronic and paper records in preparation for storage
  • Review documents for content and under guidance assign document classifications and registration numbers
  • Process, scan and index records
  • Responsible for document/record distribution and/or their uploading on shared information platforms, or other designated databases
  • Knowledgeable in accessioning, arranging and describing archival materials or records
  • Organize the transport of paper records to the storage facilities and undertake storage facilities activities
  • Maintaining office equipment and records facilities 
  • Coordinate with team members in generating and maintaining reports
  • Update paperwork and maintain task documentation
  • Ensure compliance of corporate etiquette, policies, procedures and guidelines
  • Maintain internal resources inventory and office common areas
  • Perform clerical duties and errands as required


  • a1,100.00 GHC per month
  • Lunch allowance (twice a week)
  • Other allowances associated with tasks

Required Skills or Experience


  • Diploma in Archival Science or Records Management or Information Studies from a recognized institution

Prior Work Experience:

  • At least two (2) years in the relevant post 
  • Administrative or clerical experience
  • Excellent computer skills, notably in Microsoft Office applications (Word, Outlook, PowerPoint, Excel)



Competencies and Skills:

  • Punctuality, efficiency, reliability and detail orientation.
  • Commitment: actively contributes to achieving organisational goals in a structured
  • and measured manner
  • Communication: clearly and transparently communicate with colleagues and stakeholders
  • Collaboration: works effectively with others on common goals and fosters a positive,
  • trust-based working environment; able to work independently and in a team
  • Integrity: acts in a manner consistent with the Organization’s core values and
  • principles
  • Accountability: takes responsibility for own action and delegated work
  • Initiative: proposes and initiates new ideas, activities and projects
  • Flexibility: responds positively and effectively to changing circumstances
  • Managing performance helps to maximize team performance by providing active
  • feedback and skill development opportunities
  • Diversity: respects others and values their diverse perspectives and contributions
  • Time management: Ability to prioritize tasks and self-organization skills.

Working conditions/ Preference

  • Age limit: 20 – 24 years; MALE
  • Includes both office work and records facility duties requiring the ability to lift 50 lbs. boxes,
  • walking, sitting, kneeling, climbing ladders and bending.
  • Applicant should reside within the Spintex, Nungua, Teshie or Burma Camp environs.
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  • An application will not in itself entitle the applicant to an interview.


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