Administrative Assistant - AFREhealth

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The African Forum for Research and Education in Health (AFREhealth) is a pan-African organization dedicated to the advancement of health professions education, research and service delivery.

AFREhealth works to achieve excellence in health professions education, research and service by influencing a new inter-professional standard that will result in sustainable and continuous quality improvement for the African population.

Job Description

  • Position Title: Administrative Assistant
  • Location: AFREhealth Secretariat, KNUST, Kumasi Ghana
  • Start date: 1 July 2022



Job Summary

The Administrative Assistant will support with the day-to-day administrative tasks at the AFREhealth Secretariat, handle petty cash and cheques and ensure the smooth running of the Office.

Reports directly to: Senior Administrative & Human Resource Officer

Duties and Responsibilities:

  • Ensure that the Secretariat office is professionally presentable.
  • Receive, initially respond and appropriately refer all correspondence and inquiries directed to anyone in AFREhealth.
  • Ensure that equipment is maintained in good condition.
  • Coordinate travel arrangements which include booking air tickets, airport transfers, arranging for travel advances, making hotel reservations, visas, etc. as needed.
  • Ensure the proper usage and prompt replenishment of stationery and supplies.
  • Manage the asset and stock register.
  • Provide administrative support to meetings. This includes scheduling, coordinating, taking and distributing minutes and other related communications
  • Filing and database management
  • Support Senior Administrative & HR Officer with HR activities including completion of records for selected candidates, compilation of timesheets, etc.
  • Prepare petty cash vouchers, disburse and maintain petty cash journal accurately.
  • Prepare cheque vouchers and cheques for payment to vendors.
  • Ensure the accuracy and timely payment of utility bills.
  • Responsible for efficient management, archiving and distribution of all financial reports and documentations.
  • Receive approved advances and expense reports from program staff and record them in the log.
  • Enter data (Petty Cash & Payment Vouchers) into Accounting Software.

Required Skills or Experience

  • Bachelor’s degree in Administration or their equivalent
  • Minimum of 4 years work experience in Administration
  • Work experience with an international NGO is an advantage




  • Excellent communication (verbal and written), planning and organization skills
  • Ability to multitask and be willing to take on extra responsibilities.
  • Willingness to work to meet tight deadlines
  • Excellent interpersonal skills to effectively interact with all levels of staff and clients
  • Be of high integrity and have a sense of confidentiality.
  • Ability to work independently and as a member of a team.
  • Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.

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How To Apply

Interested qualified candidates should send a CV and cover letter to

[email protected]

Deadline for the submission of applications: 17 June 2022.

NB: Given the likely high volume of applications, only shortlisted candidates will be contacted


  • Do not pay any fee to any Recruiter.
  • The Recruiter may amend, delete or expire jobs at any time without notification.
  • The Recruiter reserves the right not to proceed with filling the position.
  • An application will not in itself entitle the applicant to an interview.


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