Administrative Executive - Haynix Law Chambers



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Haynix Law Chambers, a young Law firm is seeking to recruit a suitably qualified person for the position of administrative officer to manage the administrative duties of the Firm.

JOB TITLE: Administrative Executive

REPORTS TO: Head of Chambers

POSITION SUMMARY

  • Provide administrative and organisational support to the Firm by effectively managing schedules and performing a variety of confidential, administrative, secretarial, analytical and research duties.
  • The Roles serve as the primary point of contact for our clients and stakeholders on all matters pertaining to the Firm

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DUTIES AND RESPONSIBILITIES

  • Assist the Executive in the timely management of both written and verbal communications, including composing, editing and distribution.
  • Typing and Filing Court Processes, Documenting all incoming and outgoing correspondence.
  • Supporting lawyer with client care procedures, Client File Creation, Storage, maintenance, and retrieval both real and virtual.
  • Assist in the management and organisation of the Lawyers' calendar by scheduling appointments and meetings, engagements and daily activities, including reminding clients of court dates, notification of clients, post-meeting correspondence and meeting minutes.
  • Must be familiar with word, excel PDF and cloud storage
  • Follow up on assignments and enquiries and provide status reports as appropriate.
  • Prepare draft reports and other documents as required.
  • Create, maintain a system for organising and storing records both electronic and hard-copy.
  • Receive and screen telephone calls
  • Greet and check-in clients and other guests for appointments meetings and events.
  • Conduct internet and other research as required and Provide support to Board Secretariat.
  • Perform other clerical duties as assigned by the Lawyers.

Qualification Required & Experience

EDUCATION AND EXPERIENCE

  • A minimum of a bachelor's degree in management or its equivalent.
  • A professional qualification in Secretarial Duties or its equivalent.
  • A minimum of 6 months post qualification work experience

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SKILLS REQUIRED

  • Proficient computer skills, including Microsoft Word, Excel, PowerPoint and e-mail applications.
  • Excellent knowledge in office administration.
  • Excellent communication skills.
  • Ability to exercise professionalism in all spheres of the role.
  • Highly effective organisational and time management skills.
  • Ability to use initiative and work independently
  • Ability to exercise tact and discretion in preparing and handling information of confidential and/or sensitive nature.
  • Ability to efficiently respond in a calm and effective manner to a variety of demands.
  • Ability to multitask and proximity to the office is an advantage


Location: Asylum Down, Accra

How To Apply

Interested persons should please send their application letters and CVs to:

[email protected]

Closing Date: 20 May, 2022


Disclaimer

  • Do not pay any fee to any Recruiter.
  • The Recruiter may amend, delete or expire jobs at any time without notification.
  • The Recruiter reserves the right not to proceed with filling the position.
  • An application will not in itself entitle the applicant to an interview.

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