Administrative Executive - Haynix Law Chambers

Haynix Law Chambers, a young Law firm is seeking to recruit a suitably qualified person for the position of administrative officer to manage the administrative duties of the Firm.

JOB TITLE: Administrative Executive

REPORTS TO: Head of Chambers

POSITION SUMMARY

• Provide administrative and organisational support to the Firm by effectively managing schedules and performing a variety of confidential, administrative, secretarial, analytical and research duties.
• The Roles serve as the primary point of contact for our clients and stakeholders on all matters pertaining to the Firm
  
  

DUTIES AND RESPONSIBILITIES

• Assist the Executive in the timely management of both written and verbal communications, including composing, editing and distribution.
• Typing and Filing Court Processes, Documenting all incoming and outgoing correspondence.
• Supporting lawyer with client care procedures, Client File Creation, Storage, maintenance, and retrieval both real and virtual.
• Assist in the management and organisation of the Lawyers' calendar by scheduling appointments and meetings, engagements and daily activities, including reminding clients of court dates, notification of clients, post-meeting correspondence and meeting minutes.
• Must be familiar with word, excel PDF and cloud storage
• Follow up on assignments and enquiries and provide status reports as appropriate.
• Prepare draft reports and other documents as required.
• Create, maintain a system for organising and storing records both electronic and hard-copy.
• Receive and screen telephone calls
• Greet and check-in clients and other guests for appointments meetings and events.
• Conduct internet and other research as required and Provide support to Board Secretariat.
• Perform other clerical duties as assigned by the Lawyers.
  
  

Qualification Required & Experience

EDUCATION AND EXPERIENCE

• A minimum of a bachelor's degree in management or its equivalent.
• A professional qualification in Secretarial Duties or its equivalent.
• A minimum of 6 months post qualification work experience
  
  

SKILLS REQUIRED

• Proficient computer skills, including Microsoft Word, Excel, PowerPoint and e-mail applications.
• Excellent knowledge in office administration.
• Excellent communication skills.
• Ability to exercise professionalism in all spheres of the role.
• Highly effective organisational and time management skills.
• Ability to use initiative and work independently
• Ability to exercise tact and discretion in preparing and handling information of confidential and/or sensitive nature.
• Ability to efficiently respond in a calm and effective manner to a variety of demands.
• Ability to multitask and proximity to the office is an advantage

Location: Asylum Down, Accra