Haynix Law Chambers Administrative/Secretarial Jobs in Accra
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Haynix Law Chambers, a young Law firm is seeking to recruit a suitably qualified person for the position of administrative officer to manage the administrative duties of the Firm.
JOB TITLE: Administrative Executive
REPORTS TO: Head of Chambers
POSITION SUMMARY
- Provide administrative and organisational support to the Firm by effectively managing schedules and performing a variety of confidential, administrative, secretarial, analytical and research duties.
- The Roles serve as the primary point of contact for our clients and stakeholders on all matters pertaining to the Firm
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DUTIES AND RESPONSIBILITIES
- Assist the Executive in the timely management of both written and verbal communications, including composing, editing and distribution.
- Typing and Filing Court Processes, Documenting all incoming and outgoing correspondence.
- Supporting lawyer with client care procedures, Client File Creation, Storage, maintenance, and retrieval both real and virtual.
- Assist in the management and organisation of the Lawyers' calendar by scheduling appointments and meetings, engagements and daily activities, including reminding clients of court dates, notification of clients, post-meeting correspondence and meeting minutes.
- Must be familiar with word, excel PDF and cloud storage
- Follow up on assignments and enquiries and provide status reports as appropriate.
- Prepare draft reports and other documents as required.
- Create, maintain a system for organising and storing records both electronic and hard-copy.
- Receive and screen telephone calls
- Greet and check-in clients and other guests for appointments meetings and events.
- Conduct internet and other research as required and Provide support to Board Secretariat.
- Perform other clerical duties as assigned by the Lawyers.
Qualification Required & Experience
EDUCATION AND EXPERIENCE
- A minimum of a bachelor's degree in management or its equivalent.
- A professional qualification in Secretarial Duties or its equivalent.
- A minimum of 6 months post qualification work experience
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SKILLS REQUIRED
- Proficient computer skills, including Microsoft Word, Excel, PowerPoint and e-mail applications.
- Excellent knowledge in office administration.
- Excellent communication skills.
- Ability to exercise professionalism in all spheres of the role.
- Highly effective organisational and time management skills.
- Ability to use initiative and work independently
- Ability to exercise tact and discretion in preparing and handling information of confidential and/or sensitive nature.
- Ability to efficiently respond in a calm and effective manner to a variety of demands.
- Ability to multitask and proximity to the office is an advantage
Location: Asylum Down, Accra
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