Personal Assistant and Data Entry Executive - Rock Engineering Limited

Rock Engineering Limited is searching for a Personal Assistant and Data Entry Executive.

1. Personal Assistant

Job Description

• Write letters and emails on behalf of other office staff

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• Book conference calls, rooms, taxis, couriers, hotels, etc.
• Cover the reception desk when required
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone, or face to face inquiries
• Develop and update administrative systems to make them more efficient
• Resolve administrative problems
  
  

Qualification Required & Experience

• Verbal Communication
• Office Administration Procedures
• Typing
• Attention to Detail
• Accuracy
• Multitask
• Telephone Skills
• Teamwork
• HND or higher

Location: Cantonments, Accra

2. Data Entry Executive

Job Description

• Gathering invoices, statements, reports, personal details, documents and information from employees, other departments and clients.
• Scanning through information to identify pertinent information.
• Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing.
• Creating accurate spreadsheets.
• Entering and updating information into relevant databases.
• Ensuring data is backed up.
• Informing relevant parties regarding errors encountered.
• Storing hard copies of data in an organized manner to optimize retrieval.
• Handling additional duties from time to time.
  
  

Qualification Required & Experience

• Diploma or higher
• Proven experience in a similar role
• Fast typing skills; Knowledge of the touch typing system is strongly preferred
• Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
• Working knowledge of office equipment and computer hardware and peripheral devices
• Basic understanding of databases
• Good command of English both oral and written and customer service skills
• Great attention to detail

Location: Cantonments, Accra