Rock Engineering Limited Administrative/Secretarial Jobs in Accra
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Rock Engineering Limited is searching for a Personal Assistant and Data Entry Executive.
1. Personal Assistant
Job Description
- Write letters and emails on behalf of other office staff
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- Book conference calls, rooms, taxis, couriers, hotels, etc.
- Cover the reception desk when required
- Maintain computer and manual filing systems
- Handle sensitive information in a confidential manner
- Take accurate minutes of meetings
- Coordinate office procedures
- Reply to email, telephone, or face to face inquiries
- Develop and update administrative systems to make them more efficient
- Resolve administrative problems
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Qualification Required & Experience
- Verbal Communication
- Office Administration Procedures
- Typing
- Attention to Detail
- Accuracy
- Multitask
- Telephone Skills
- Teamwork
- HND or higher
Location: Cantonments, Accra
2. Data Entry Executive
Job Description
- Gathering invoices, statements, reports, personal details, documents and information from employees, other departments and clients.
- Scanning through information to identify pertinent information.
- Correcting errors and organizing the information in a manner that will optimize swift and accurate capturing.
- Creating accurate spreadsheets.
- Entering and updating information into relevant databases.
- Ensuring data is backed up.
- Informing relevant parties regarding errors encountered.
- Storing hard copies of data in an organized manner to optimize retrieval.
- Handling additional duties from time to time.
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Qualification Required & Experience
- Diploma or higher
- Proven experience in a similar role
- Fast typing skills; Knowledge of the touch typing system is strongly preferred
- Excellent knowledge of word processing tools and spreadsheets (MS Office Word, Excel etc.)
- Working knowledge of office equipment and computer hardware and peripheral devices
- Basic understanding of databases
- Good command of English both oral and written and customer service skills
- Great attention to detail
Location: Cantonments, Accra
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