Procurement Officer - Happy Milk Ghana

The Procurement Officer at Happy Milk Ghana is responsible for evaluating suppliers, products, and services, negotiating contracts, and ensuring that approved purchases are cost-efficient and of high quality.

Reporting to the CEO, the Procurement Officer oversees procurement and operational functions for the Company. S/he will ensure cost-efficient use and procurement of resources in accordance with Company rules and regulations. S/he will work closely works with the Company Accounts Officer and the Erama Clinic Administrative Community Health Officer to undertake his functions.

KEY FUNCTIONS

Reporting to the Chief Executive Officer and working with departmental heads, duties and key responsibilities shall include:

• Identifying potential vendors, developing specifications for the product, soliciting bids, and with the procurement committee, preparing an analysis of the bids and a final recommendation.
• Preparing plans for the purchase of equipment, services, and supplies.
• Following and enforcing the company's procurement policies and procedures.
• Reviewing, comparing, analyzing, and approving products and services to be purchased.
• Managing inventories and maintaining accurate purchase and pricing records.
• Researching and evaluating prospective suppliers, maintaining good supplier relations, negotiating contracts and updating supplier information such as qualifications, delivery times, product ranges, etc
• Analyzing and reconciling supplier’s invoices for all ordered and supplied goods and services ensuring they are adequately supported on a daily basis
• Scanning through the Procurement listing on a weekly basis and following up with suppliers to submit any outstanding invoices
• Maintaining complete updated tallies for all products, equipment and assets for each department of the companies
• Receiving goods from suppliers and verifying against the PO in consultation with the different Erama department
• Ensuring Accounts Office
• posts all issued/paid invoices into quick books on a daily basis
• orders for services and goods are done satisfactorily as per the specifications and subsequent billing for such services is received accurately and in a timely manner
• reconcile invoices received with purchase orders and match receipts for purchase orders
• Maintaining an up-to-date and easily accessible filing system for all procurement documents
• Ensuring three-way matching of the purchase order, Invoice and GRN and carrying out monthly Oracle Purchase Module closing procedures, including month-end reconciliations and adjustments Logistics & Administration
• Developing appropriate systems, policies and procedures for the management of the Programme's assets, adapted to the specific needs of each company of the Eramanor Group.
• Producing monthly status and performance reports
• Supporting the marketing of Company services and products through Social media
• Perform any other assigned duties by the CEO and Management

Requirements

• Degree in accounting, business management or a similar field preferred.
• 2+ years of experience as a procurement officer or in a similar position.
• Proficiency in Microsoft Office and purchasing software.
• Strong communication and negotiation skills.