GIZ Ghana Administrative/Secretarial Jobs in Ghana
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YOUR TASKS
- Organize conferences, workshops, training for the project including the provision of logistics, preparation of the agenda, documents, and presentations, as well as the writing of minutes.
- Make travel arrangements (hotels, flights, etc.). including reimbursement documents for travels.
- Coordinate purchase of equipment supplies and materials.
- Prepare the documentation for contracts, services, and/or purchases
- Participate in the planning, execution, and documentation of meetings, workshops, seminars, and other events held within the framework of the project.
- Comply with the regulations regarding accounting, contracts, and purchases according to internal processes and rules (P&R)
- Organize and update archives and documentation in compliance with GIZ knowledge management, manage, check and update the inventory of the project office.
- Perform other duties and tasks at the request of management.
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QUALIFICATIONS
- BA/BSc administration, social science, or similar area
- Minimum of one (1) to two (2) years of relevant professional experience.
- Very good working knowledge of ITC technologies (related software, phone, email, the internet) and computer applications (eg. MS Office)
- Good organizational and writing skills.
- Experience in office management and administrative tasks
- Good interpersonal, management, and communication skills.
- Strong command of the English language (both written and oral) is required; knowledge of the German language is an asset.
- Ability to multitask and work under pressure.
- Rendering result-orientated performance
- Willingness to upskill as required by the tasks to be performed corresponding measures is agreed with management.
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