Senior Finance & Administration Manager - Bixal



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Bixal is a mission-driven, woman-owned small business determined to improve people's lives through human-centered strategies and transformative technologies, with a firm belief that everyone has the right to an effective government.  

We deliver on this belief by partnering with leading Federal agencies to design, develop, and deliver powerful customer experiences through holistic digital product solutions and strategic communications initiatives––bringing a high standard and unique creative energy to our clients––and our wonderfully diverse culture is what makes it all possible.  

Bixal unites different people with different perspectives from all over the world! We provide our team with an open and empowered environment where collaboration thrives and solutions flourish.

 

Job Description

The Role

Bixal seeks an experienced Senior Finance & Administration Manager (Senior F&A Manager) to lead the four-year activity providing monitoring and evaluation services to the USAID Ghana Mission. The Senior F&A Manager will support the Chief of Party to provide excellence in financial and operational issues for Bixal.

The ideal candidate will advise on banking, accounting, legal matters, importation of materials, and human resources. The Senior F&A Manager will be familiar with the USAID Program Cycle and the portfolio of investment in Ghana. This is a full-time proposal position contingent on contract award.

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Responsibilities

  • Monthly cash management, accounting for all costs according to USAID regulations, cash flow projections and budgets
  • Liaises with the bank and suppliers to improve efficiency of operations
  • Manages payroll for the company in Ghana
  • Manages finance team personnel and oversees all finance operations for project
  • Preparation of the monthly fund request to the Bixal home office
  • Coordinates proper payments due to consultants, vendors, and subcontractors as applicable; ensures invoices and supporting documentation and required approvals are in place before payment
  • Follows the programs Field Office Authority Matrix and Finance Manual
  • Provides financial oversight of project expenditures and advise on funding availability for project procurement of goods and services as needed
  • Ensures timesheets are complete and vacation and sick days are properly tracked for all staff
  • Assists in budget tracking as requested by supervisor
  • Ensures sufficient funds are available in the local bank accounts. Provides reconciliations as requested by the supervisor and/or the home office accountant
  • Prepares quarterly and yearly financial reports as needed
  • Maintains all financial records, receipts, and vouchers 
  • Informs Chief of Party and home office of any financial irregularities 
  • Other financial tasks as requested

Required Skills or Experience

  • Bachelor’s degree in economics, accounting, or other relevant fields, Master’s degree preferred
  • 10+ years of experience managing the finances of international development programs
  • Experience working on USAID-funded projects in Ghana
  • A recognized expert in accounting and management
  • Able to advise teams on financial systems and use online systems to account for costs
  • Strong written and verbal communication skills in English 
  • Superior organizational skills and attention to detail 
  • Loves to learn and willing to experiment with new technology and new ways of working
  • Ability to work as part of a cross-cultural team with a high degree of sensitivity and cultural competence 
  • Demonstrated knowledge of Ghanian tax and accounting laws and regulations
  • Ghanian national strongly preferred

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