Office Manager - IPSL Ghana Limited

We have an exciting opportunity for an Office Manager to a join a globally stable but up and coming development company in Ghana specialised in energy and infrastructure project. Our client has strategic alliance with major energy and infrastructure companies in the world. Their synergy approach to project delivery has contributed to their achievement of new investments. Our client has a network of partners and top tier associates and continues to scout for talents to add technical depth and world-wide expertise to their capabilities.

Our client selected HD HR & Services as their recruitment partner to successfully source the position and add value to the wider recruitment strategy with market knowledge, trends and a previous track record in conducting similar searches.

The Role

You will;

• be responsibility for the smooth running of the entire administration and support services including projects, operations, human resource, inventory, organizational events and records management within the organization and contribute to effective financial management.
• Oversee operations of the Administration and Support Service within the organizational administration including planning, organizing and directing departmental activities and operations as well as project management, human resource, inventory taking, records management and ensuring general operation efficiency.

• Advise on operational and administrative matters and take a lead role in the development and implementation of policies, guidelines, procedures and standards for the delivery of effective and efficient administrative and support services in the organization.
• Coordinate plans and budget preparation and monitor their implementation at all (departmental)levels.
• Coordinate the preparation and submission of periodic operational reports on administration and support services.
• Design improved job methods for increasing efficiency in the Administration and Support Services in the organization.
• Responsible for project management and administration.
• Ensure operational efficiency by integrating organizational goals and visions in daily departmental business activities. Conduct regular organizational needs assessment at all levels (human resource, equipment, etc.), Prepare operational reports and schedules regularly handle customer inquiries and complaints and manage internal staff relations.
• Human resource management. e.g. staff performance evaluation and management, staff grievance management, adherence to office policies and procedures, human resource management policies are designed, disseminated and implemented, and implement good records management system.
• Inventory management e.g. Monitor and maintain inventory of office supplies and equipment and review and approve office supplies.
• Company events and public relations e.g participate actively in the planning and execution of company events, Co-ordinating domestic and international travel, including flight, hotel, and car rental and reservations.
• Adhere to Health Safety, and Environment (HSE) Policies and requirements at all times e.g take care of own safety and ensure the safety of other staff working in your environment and at any site/facility of the organization, eensure that the health and safety policies and guidelines of the organization are made known and available to staff, visitors and clients in your environment.
• Work collaboratively and maintain best communication and working relationship with colleagues and other staff. Foster good communication and team working relationships within the organization and eensure effective dissemination of information on administrative issues to staff, visitors and clients in the office/organization.
• Ensure personal and people development e.g. Develop and maintain continuing personal and professional development to meet the changing demands in the area of administration, mmonitor own performance against agreed objectives and standards, and Create an enabling environment to promote staff development.
• Ensure the establishment of quality assurance systems for administrative and support services at all sites of the organization.