Office Manager - Virtual Security Africa

As an Office Manager at Virtual Security Africa, you will organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Job Duties:

• Coordinate and oversee all office operations at our various branches
• Represent the company on important business meetings, the ability to create and deliver presentations on behalf of the company when required.
• Promote and maintain safety at the office always.
• Develop and update office procedures and work with other departments to develop policies
• Coordinate office facility and equipment maintenance and maintain office supply inventory
• Coordinate and plan all company events, organize meetings and schedule appointments

• Negotiate with vendors and service providers when required.
• Establish filing systems and record-keeping standards
• Approve supply requisition requests
• Supervise, guide and coach administrative team members
• Delegate clerical tasks to office team members
• Assist with recruitment and screening of administrative candidates
• Conduct performance reviews of Administrative team members
• Answering customers’ questions and escalating complex issues to the relevant department as needed.
• Providing in-depth knowledge of company products.
• Developing and sustaining long-lasting relationships with employees and customers.

Qualification and Requirements

• A minimum of HND/Bachelor’s degree in Business Administration, or related field.
• At least a minimum of 2 to 5 years working experience as an Administrative/Office Manager
• Good organizational and planning skills
• Must be proactive and results-oriented.
• Strong analytical and problem-solving skills.
• Good leadership and communication skills.
• Must be able to take initiative and be a good decision-maker.
• Excellent time management and attention to details.
• Must be a good team player and reliable
• Must be proficient in Microsoft Office Suite.

Location: Accra and Takoradi Offices