COCOBOD Administrative/Secretarial Jobs in Accra
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The purpose of the Assistant Administrative Officer at Ghana Cocoa Board (COCOBOD) is to perform clerical duties as support to Human Resource Officer/ Human Resource Manager.
Duties and Responsibilities
- Maintain personal files and file all correspondence on them accurately.
- Keep personal files under strict confidential control .
- Release personal files only upon instruction from superior.
- Prepare monthly report on staff at post and separate report (to include resignation, termination, dismissal, interdiction and death)
- Draft letters and process all claims namely: T&T, Vehicle maitenace allowance, loans, insurance, medical bills, bereavement grants etc.
- Process resignation, retirement and dismissal letters.
- Prepare list of job applicants.
- Supervise the secretarial staff at the office of registry to ensure that they work efficiently.
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- Prepare list of staff recommended for promotion / increment and withholding of increment
- Prepare annual staff incremental sheet for both senior and junior staff
- Prepare Leave Advice
- Perform any other duties that may be assigned from time to time.
Core Competencies
- Excellent knowledge of filing system
- Excellent knowledge of Human Resource Matters
- Proficiency in the Labour Act
- Exceptional attention to detail and accuracy
- High level of integrity and trustworthiness.
Skills
- Excellent communication skills: both written and oral
- Strong analytical and logical reasoning skills
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Qualification
- Diploma in Management Studies /HND Business Management
- Knowledge in the relevant computer applications
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