Director of Administration and Human Resources Management - Africa Union

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Job Title: Director of Administration and Human Resources Management at Africa Union

Organ/Department: The AfCFTA Secretariat

Post level: D1

Reporting to: Secretary General – AfCFTA

Duty Station: Accra, Ghana

Number of Positions: 1

JOB PURPOSE

Reporting to the Secretary General, the Director of Administration and Human Resources Management shall be responsible for leading the development and implementation of effective, responsive and efficient administrative and human resource strategies, policies and management systems that are aligned to organizational needs and best practice and responsible for the overall management of directorate’s human resources, budget, performance, quality and training in conformity with relevant AU rules and regulations. Project

SUMMARY OF KEY DUTIES AND RESPONSIBILITIES

A. General management responsibilities

• Determine and execute the directorate’s strategy and align to the AfCFTA Secretariat’s overall strategy;
• Promote sound people and administrative management practices by ensuring adherence and compliance with the AU Staff Regulations and Rules, code of ethics and conduct as well as systems, policies and procedures;
• Build staff capacity and continually improve the cost effectiveness in the delivery of the directorate’s mandate;
• Develop and oversee policy development guidelines;
• Build and maintain a strategic plan to form good working relations with another directorate/department;
• Develop and maintain regular working relations with top level stakeholders in appropriate agencies of Member States and partners; and
• Prepare periodic financial, budget execution, staff and administrative related reports.

B. Specific responsibilities

Human Resources Management:

• Oversee the overall strategic direction, planning, coordination, administration and evaluation of the human resources functions of the AfCFTA Secretariat;
• Ensure the effective development, implementation and review of plans, systems, policies and processes for human resources planning, talent acquisition, management and development, employee engagement, legal compliance, employee relations, compensation and benefits; and payroll;

• Monitor, revise, and lead in institutionalizing Human Resources policies, philosophy, values and practices that embrace and drive the Commission’s core values and objectives;
• Partner with the AfCFTA leadership team to develop, implement and evaluate a HR and Talent Management Strategies to ensure the AfCFTA is equipped with staff needed for the implementation of the AfCFTA agreement;
• Establish mechanisms to implement strategies that will enforce departmental accountabilities around recruitment and staffing, employment processing, compensation, health benefits, training and development, records management, employee relations and retention within the AfCFTA;
• Lead the effective and efficient administration of the performance management process, making sure that the organization’s managers are equipped to engage in constructive and continuous feedback and coaching, and encourage staff to actively participate in identifying and addressing performance gaps;
• Maintain current knowledge and application of the AU staff regulations and rules (SRR) and ensure AfCFTA compliance. This includes guiding and advising directors, managers and staff on legal matters and ensure alignment of HR initiatives and practices to SRR;
• Develop a comprehensive Human Resource planning system aligned with the program planning and budgeting cycles, and oversee the provision of support to other Departments’ Human Resource planning, resourcing and deployment;
• Conduct Human Resource risks analysis and make recommendations to the Secretary General and senior management team of the Secretariat;
• Lead and deliver a continuous successful change management process that responds to changing delivery expectations on the Secretariat;
• Manage relations with the staff representatives and promote good employee relations through dialogue, consultation and continuous staff engagement on Human Resources issues;
• Coordinate diagnostic surveys, Human Resource audits, stakeholder and employee surveys as needed in order to monitor and evaluate organizational culture and climate;
• Oversee and participate in recruitment of staff consistent with the diversity of the Secretariat’s membership, operational needs and priorities;
• Monitor, manage and explore ways of reducing the cost of recruitment, practices and procedures and identify areas for specific improvement;
• In collaboration with the Office of Legal Counsel, ensure that Human Resources policies and management is consistent with international administrative law requirements;
• Manage relations with partners and external Human Resource service providers, etc.
• Supervise HR line management responsibilities performed under his/her direct supervision. 

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