Administrative Assistant - Agromite Limited

Agromite Limited is looking for a responsible Administrative Assistant in its Tumu’s office to perform a variety of administrative and clerical tasks.   Duties of the Administrative Assistant include providing support to our directors, managers and employees, collection and compilation of farmer records and records of all equipment and machinery and managing our company’s general administrative activities. This position may require some weeknights and weekend hours.

Specific Tasks

• Collect and compile all farmer records in the approved format
• Collect and compile of daily activity records for equipment and machinery in the approved format
• Maintain updated records on the movement of all machinery, equipment, and tools
• Develop and maintain a filing system
• Answer and direct phone calls
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Update and maintain office policies and procedures
• Order and maintain office supplies
• Maintain contact lists
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with Finance and Administrative Officer to handle requests and queries from Directors
• Participating in physical counts of inventory
• Managing fixed assets and the depreciation of fixed assets