Executive & Sales Administrative Assistant - UPL Limited

UPL is a leader in global food systems. And with the acquisition of Arysta LifeScience, becomes one of the top 5 agricultural solutions companies worldwide. With revenue of approximately USD $5 billion, it has a footprint in 76 countries and sales in 130+ countries, with 10,800+ people worldwide. Having global market access to the world’s food basket and focused on high-growth regions, we aim to transform agriculture through our purpose of OpenAg, an open agriculture network that feeds sustainable growth for all. UPL offers an integrated portfolio of both patented and post-patent agricultural solutions for various row crops and specialty crops, including crop protection, BioSolutions and seed treatments covering the entire crop value chain. For more information on new UPL, visit: www.upl-ltd.com

Job Title: Executive & Sales Administrative Assistant

Under the supervision of the Managing Director of Callighana, she or he will be appointed to:

Administration

• Day to day management
• Negotiation of outsourced agreements
• Appointment and termination of service providers
• Performance management of service providers
• Purchasing of gifts and incidentals

• Management of CEO’s schedule and diary
• Managing frequent communications and meeting schedules for other executives
• Compiling of relevant communications for executive team
• Screening and prioritising of all internal and external requests, including telephone call’s
• Stationery management
• Co-ordinate all International Travel requirements
• Travel and logistics planning for CEO
• Ensure all travel is authorised and appropriate

Sales

• Entry of invoices in the software
• Collection of the sums corresponding to the goods sold
• Record the amounts due for the goods sold
• Take care of the daily maintenance of the case (change of rollers and ink)
• Fill out the necessary documents for the accounting department
• Establish a cash position at the end of the day
• Greet and advise clients
• Sell products to customers
• Invoicing: entering invoices
• Accounting update
• Transformation of Delivery Notes into invoices
• Production of documents related to the sale (Word / Excel)
• Establish the pro-forma invoices after checking the availability of the products
• Invoice management, monitoring in the management software
• Management of delivery notes
• Administrative monitoring of deposits and points of sale

Competencies/Qualifications

• Secretarial Diploma
• Degree in Commerce or Accounting with 5 years of experience
• Emotional maturity, Respect of others
• High level of integrity
• Resilient
• Excellent communication skills
• Assertiveness
• Self-starter who can think and act independently
• Job/Organisational knowledge